Job Summary
The Administrative Assistant I will provide general administrative support to both the Accounting Department and the Finance and Real Estate Department. Performs various routine administrative duties daily for both departments. Requires a broad understanding of organizational operations and procedures. Will handle confidential and sensitive material

Essential Duties And Responsibilities
Addresses and resolves routine problems within the business or academic unit; apply internal and external policies and procedures during the resolution of problems. Serves as a liaison between the business or academic unit and internal and external clients. Creates routine correspondence (i.e., letters, emails, etc.); submits e-forms; maintains files and records and inputs class schedules for both departments. Schedules and coordinates meetings and events, including managing invitations, tracking RSVPs, securing room reservations, arranging catering, and ensuring all logistical details are executed accurately and on time. May perform one or more of the following: assist with departmental exams, act as timekeeper, maintain employee records, track annual appointments for the business or academic unit, etc. Coordinates travel arrangements and prepares expense vouchers and expense reimbursements. Also handles other reimbursement requests. May perform one or more of the following: assist in the reconciliation of departmental financial accounts; prepare and submit financial transactions including vouchers, requisitions, deposits, budget transfers. Use of a purchasing card for departmental purchases, including monthly reconciliation of all transactions. Performs other duties assigned.

Minimum Qualifications
High school diploma or equivalent. Two (2) years of experience providing secretarial or administrative support or equivalent work experience.

Preferred Qualifications
Bachelor’s degree in Communication, General Studies, or Business. Experience with department budgets. Experience processing basic financial transactions. Experience with PeopleSoft. Experience with The University of Texas at Arlington policies and procedures.

Work Schedule
Monday – Friday 8:00am-5:00pm May occasionally work outside of normal office hours/days.