Position Open Until Filled

Internal candidates should submit a letter of interest and resume to Hillary Haff, Supervisor of Technology Services at hhaff@kgcs.k12.va.us.

245 day/25 hours per week

This is a part-time position that does not include benefits.

Essential Job Functions:

• Provides secretarial and accounting support to the Supervisor of Technology Services 
• Serves as a coordinator in developing and maintaining programs and requests
• Serves as secretary to department supervisor by providing assistance in the implementation of the details and duties designed to carryout goals and objectives
• Establishes and maintains record keeping systems and office procedures
• Maintains complete, accurate, and current records of all financial transactions and manages financial filing system
• Supports planning annual budget requests by maintaining materials and supplies inventory, providing historical data, investigating current costs and needs, and working collaboratively with other stakeholders to collect information
• Communicates with vendors, places orders, and processes invoices and purchase orders in accordance with established procedures
• Receives and screens visitors, telephone calls, and mail
• Responds to inquiries by making decisions which in the employee's judgment do not require the supervisor's attention or from brief dictated notes in accordance with predetermined policy and practice
• Prepares memos, announcements, and other informational materials as requested        
• Assists department staff by processing timesheets and reimbursements and monitoring status of various program requirements  
• Maintains respect at all times for confidential and sensitive information protected by local, state, and federal law
• Performs other duties as assigned by supervisor
• Daily responsibilities may vary depending on department needs 

Qualifications:

• Hold a high school diploma
• Have purchasing and basic accounting skills
• Have ability to work well with students, staff and parents in a professional manner
• Proficient in Microsoft Office with expertise in Word, PowerPoint and Excel  
• Previous experience providing administrative support in an office setting
• Experience with Google Suite and PowerSchool (preferred)

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.