Please read the below information carefully. This applies to your application submission.

Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Leaving sections of the application blank, noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting. 

At time of application, applicants are requested to submit:

• Copy of academic transcripts (unofficial are okay, please ensure that the institution name/URL is listed on the transcript) if using education to meet the minimum qualifications.
• Three (3) professional references, two of which must be from a current or former supervisor. 
• Reference requests are automatically sent upon submission of your application.

SUPPLEMENTAL QUESTIONS

For your application to be evaluated you must answer the Supplemental Questions.  Be sure to read each question carefully, answers cannot be changed once your application is submitted.  Supplemental questions regarding certification, licenses or experience will be verified against information in your application and/or resume, failing to list required experience may cause your application to be denied.

EDUCATION

If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts can be attached at the time of application or within 48 hours of the close of this recruitment to the contact person listed below.

EEO STATEMENT

The City of Palmer complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-907-761-1302.  The City of Palmer is an equal opportunity employer.

DRUG-FREE WORKPLACE POLICY

In compliance with the Drug-Free Workplace Act of 1988  the City of Palmer prohibits the unlawful manufacture, distribution, dispensing, possession, or use by an employee of a controlled substance as defined in Schedules I through V of Section 202 of the Controlled Substances Act (21 USC 812), and as further defined by policy at 21 CFR 1308.11 – 1308.15 is prohibited in any workplace of the city.

Any individual who conducts business for the city, applies for a position or conducts business on the city’s property is covered by the drug-free workplace policy. The policy includes, but is not limited to, all employees, contractors, volunteers, interns, and applicants.

NOTICE 

If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the ‘govermentjobs.com’ domains. For information on allowing emails from the ‘governmentjobs.com’ domains, visit the Lost Password Help page located at https://www.governmentjobs.com/OnlineApplication/User/ResetPassword/User/ResetPassword.

General Functions/Distinguishing Characteristics

The employee occupying this position is responsible for performing a variety of clerical duties such as receptionist, cashier, maintaining files and records, and assisting customers.  Employee will work with other departments within the City of Palmer.

The Administrative Assistant is expected to organize, coordinate, and assist in administering the day-to-day functions of the Community Development Department.  Work is performed with considerable independence within prescribed guidelines and involves the application of independent judgment and discretion.

Essential Functions & Duties

• Receive calls and callers for community development.  Ascertain the nature of inquiry or complaint and refer to the proper department individual and/or department. Schedule building inspections.
• Maintain all records and files for building including equipment records, building permits, sign permits, fence permits, inspection reports, training records, and itinerant vendor permits.  Also maintain the file archives room and digital files for the building department.
• Receive Palmer Community Center (Depot) rental inquiries and handle reservations and payments. Complete data entry for online and shared calendars. Checkout and pickup keys for the facility as well as processing cancellations, rescheduling and refund requests.
• Develop and maintain calendar for community parks.
• Responsible for development and content of Community Development web page associated with the City of Palmer website.
• Administer itinerant vendor permits, including submitting requirements verification.
• Prepare invoices and take payments (cash, checks, money order and credit cards) and process.
• Obtain, organize, and plan suitable presentation of content, review work for format consistency, grammatical construction, and accuracy, including mathematical accuracy and present material for review or distribution.
• Support the Community Development Specialist in preparation of board and commission packets.
• Support the Parks and Facility manager in Parks operations, including pay requests, ordering of supplies and equipment, 
• Perform typing and clerical duties as required.
• Order supplies for the different facilities under community development.
• Determine which community development records need to be retained or 

• destroyed as per PMC Chapter 2.44 Records Management. Pull files and prepare forms for records management. Ensure that the requirements are met.  Deliver to the City Clerk's office for disposition.

• Perform other duties as directed by the Director of Community Development to support the department mission.

Knowledge, Skills, Experience and Personal Qualifications

Supplemental Information