Administrative Office Manager
Brooklyn, NY (On-Site)
$70,000

Position Overview

We are seeking a highly organized, proactive, and personable Administrative Office Manager to become the operational heartbeat of a busy real estate brokerage office.

This role is ideal for someone who thrives in a fast-paced environment, enjoys owning a space, and naturally takes initiative without needing constant direction. You will serve as the front-facing point of communication for the office while helping keep schedules, communication, listings, and day-to-day operations running smoothly.

The ideal candidate is warm yet assertive, highly detail-oriented, emotionally intuitive, and capable of juggling multiple moving pieces calmly and efficiently. This is a hands-on role for someone who genuinely enjoys keeping things organized, handled, and moving forward.

Requirements

• Previous office administration, executive assistant, or office management experience
• Strong multitasking and organizational abilities
• Ability to work independently and take ownership of responsibilities
• Excellent communication skills, both written and verbal
• Comfortable handling phone calls, WhatsApp communication, scheduling, and follow-through
• Highly responsive, detail-oriented, and proactive
• Strong emotional intelligence and professionalism
• Pleasant demeanor with the ability to act as a gatekeeper when needed
• Comfortable in a busy, fast-moving office environment
• Strong punctuality and reliability
• Comfortable learning systems and following structured processes/training

Key Responsibilities

• Serve as the front-facing administrative point person for the office
• Answer and manage incoming calls, emails, WhatsApps, and general communication
• Manage calendars, scheduling, confirmations, and appointment coordination
• Coordinate property showings, open houses, and listing-related logistics
• Assist with weekly office operations and administrative follow-through
• Help ensure the office space remains organized, functional, and running smoothly
• Communicate updates and recap information to the internal team
• Act as a gatekeeper and help streamline communication for leadership
• Identify tasks that need attention and proactively handle them without being asked
• Support agents and internal staff with administrative coordination as needed

Email resumes to ahuva@maiplacement.com