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Administrative Assistant

Bundy Baking Solutions
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Westerville, OH, USA
May 24, 2026
Position: Administrative Assistant
Reports to:  Office Manager
Company: Synova
Location: 525 Maxtown Road
 
About Us
Bundy Baking Solutions is a global family business with a rich legacy rooted in genuine care for everyone connected with the organization. Founded by Russ Bundy 60 years ago, the company started by selling baking pans from the trunk of his car and has since grown into an international leader in baking solutions. Its extensive reach encompasses designing, manufacturing, coating, and distributing high-quality bakery equipment and supplies. Today, Bundy Baking Solutions operates worldwide, employing nearly 2,000 people across 11 countries and multiple business units and manufacturing facilities.

We plan to offer a competitive salary, a great benefits package, a genuine company culture, and the rewarding opportunity to have a significant impact on a global family business. Speaking of culture, be sure to check out the CREED section of our careers page: https://www.bundybakingsolutions.com/careers/ 
 
Position Summary
 
To support the Office in all processes required by the facility. They will coordinate the movement of supplies, products, materials, and bulk shipments. They will follow regulations, guidelines, and generate the documents required for all shipping and receiving, billing, and Macola functions. They will oversee all drivers, obtain proper paperwork, and schedule incoming and outgoing appointments. Reports to the Office Manager.
 
Primary Duties and Responsibilities include the following:
  • Welcomes customers, visitors, and drivers to the plant, ensures they sign in, and connects them to the proper personnel
  • Answers and transfers telephone calls using good verbal skills, maintains good communication, and escalates issues to the Office Manager when needed
  • Communicate with freight vendors to process, schedule, write PO’s, receive, and complete billing daily to complete the shipping process
  • Set up all weekly UPS pickups, create order paperwork, and ensure pickup, provide tracking, and verify delivery
  • Maintain all freight records and BOL’s in the share drive
  • Utilize the AP@synovaoil mailbox to process, audit, and adjust PO’s as needed to ensure timely payment of all account payables
  • Cover the Sales@synovaoil mailbox in the absence of the Office Manager. Reply, enter quotes, Sales orders, Order acknowledgements, invoices Etc. as needed
  • Order, receive, verify consumables from Amazon, Uline, Grainger Etc. to keep the office supplied conduct inventory counts as needed to maintain stock
  • Ensuring any paperwork is accurately entered, properly prepared, and delivered to the correct destination
  • Under Direction of the Office Manager completes the following:
    • Adds new customers, freight companies, and vendors in Macola
    • Completes billing/invoicing and audits for all transportation PO’s
    • Create and receive outgoing Purchase Orders as needed
    • Arrange all freight and transportation
    • Maintain freight records, BOL, and documents in the Share Drive
    • Completes billing and invoicing
    • Assists in the creation or revisions of Sop’s
  • Communicate with the team on any change or adjustments needed for either incoming or outgoing orders from the facility. Update these personnel if there are production upsets, delays, cancellations etc.
  • Assist in SOP creation and revision help refine and streamline the processes
  • Other Business duties as needed
  • In case of absence, the backup is the Office Manager.
Qualifications, Knowledge and Ability:
  • Basic computer skills, word processing, and 10-key calculator, Knowledge of MS Office, Excel, and Word
  • Transportation/Freight experience preferred. Macola database knowledge is helpful but not required
  • Ability to do basic math, proficient in data entry, accurate, and accountable
  • Ability to organize, prioritize, and work efficiently, independently, self-starter, energetic, and meet deadlines
  • Keen attention to detail and accuracy, sort, check, count, and verify numbers
  • Good communication skills: ability to listen, communicate (written and verbal), excellent grammar, spelling and proof-reading skills and follow-up effectively with all staffing levels and customers
  • Ability to take guidance, criticism, and coaching from staff to improve processes, performance, and streamlining of departmental functions
  • Ability to demonstrate good common sense and sound judgment
  • Flexibility to adapt to all situations and work varied hours, possible weekends, or evenings
The above statements are intended to describe the general nature and level of work being performed by people assigned to this job.  They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.  Management maintains the right to assign or reassign duties and responsibilities to this job at any time.
 
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About Bundy Baking Solutions
Bundy Baking Solutions is the most trusted supplier of essential equipment, bakeware, coatings and services to bakers around the world.
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