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SECURITY CLEARANCE REQUIRED: Secret Clearance
GS EQUIVALENT: GS-11 Step 1
LOCATION: 600 19th Street NW, Washington, DC 20006 (Passport HQ)
WORK HOURS/DAYS: 8am-4:45pm/Monday-Friday (Hybrid, Onsite & Telework)
REPORT TO: Contract Supervisor
Job Summary: Performs administrative duties for the senior level Department of State staff members. Responsibilities may include screening calls, making travel and meeting arrangements and preparing reports. Requires the ability to work well with all levels of internal management and staff, as well as outside clients and vendors. This position requires the highest level of professionalism.
Roles and Responsibilities:
- Manage and maintain schedules, appointments and calendars in electronic and paper format.
- Open, sort, and distribute incoming correspondence, including faxes and emails.
- Prepare reports, memos, letters and other documents, using word processing, spreadsheet and database.
- Assisting in all possible works areas in meetings, preparing documents and presentations.
- File and retrieve documents and reference materials.
- Ability to accurately comprehend instructions, manage taskers, assignments and independently complete the associated task within timeframe established.
- Conducts travel research and prepares estimates and makes necessary arrangements. Travel arrangements include: Book tickets, hotels, rental vehicles, estimate per diem, and voucher travel upon return.
- Create meeting agendas for meetings.
- Record, transcribe and distribute minutes of meetings.
- Liaise with internal and external staff at all levels.
- Ability to recognize and if necessary maintain complete confidentiality.
- Review operating practices and implement improvements where necessary.
- Possess strong organizational and problem solving skills with multi- tasking abilities
About XTREME SOLUTIONS
XSI is a leading provider of information technology and professional services known for outstanding service delivery in a wide range of professional services engagements around the country. Team XSI continually meets and exceeds customer expectations. We are passionate about our work and making a difference. Our vision is to be the best professional services management company for both our customers and our employees. We need employees that share this vision. Our remarkable employees are the key to our company's incredible success. XSI promotes a work environment of trust, integrity, respect, continual improvement, customer satisfaction and business success. We strive to provide competitive salary and benefits, an engaging and rewarding work environment, training and development opportunities. If you want to be part of an outstanding team, we definitely want to hear from you!