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JOB TITLE |
Administrative Assistant I |
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REPORTS TO |
Principal/Designee |
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SALARY SCHEDULE/GRADE |
See Board Approved Salary Schedule |
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CONTRACTED DAYS AND/OR HOURS |
See Board Approved Salary Schedule |
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EXEMPT STATUS |
Non-exempt |
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JOB CLASS CODE |
7762 |
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POSITION CLASSIFICATION |
Classified |
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DATE APPROVED |
04/25/2023 |
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QUALIFICATIONS |
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Any combination equivalent to: high school diploma, G.E.D. Certificate or demonstrated progress toward obtaining a G.E.D. as required by Kentucky law |
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Minimum of one year of experience in a related field |
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Valid Kentucky driver's license |
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POSITION SUMMARY |
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Perform various specialized secretarial and administrative support duties in elementary/intermediate schools; organize and coordinate office activities and communications to assist the administrator with assigned functional areas of responsibility. |
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DISTRICT AND SCHOOL PRIORITY ALIGNMENT |
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Align actions with District and school values and core priorities, policies & procedures, vision, and mission statements. |
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PERFORMANCE RESPONSIBILITIES |
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Perform various specialized duties independently in support of functions of the building/department; interpret and apply rules and regulations as appropriate; perform duties to assist the administrator with administrative detail as appropriate. |
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Coordinate communication between the administrator and District personnel, students, educational institutions, vendors, other outside organizations, and the public; obtain and provide information, coordinate activities, and resolve problems. |
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Research, review, check, correct, and compile various information; verify data for accuracy, completeness, and compliance with established procedures; input and retrieve computerized data in computer systems as required. |
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Prepare and maintain a variety of records, logs and files, including information of a confidential nature; maintain the confidentiality of information and records. |
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Schedule meetings, conferences, and appointments for assigned administrator; maintain administrator's calendar; arrange travel accommodations as necessary. |
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Respond to requests for information from students, staff and the general public regarding District programs, policies, procedures and regulations. |
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Type a wide variety of materials such as correspondence, reports, contracts, forms, applications, memoranda and other documents. |
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Receive, process, and route mail; order, issue, and maintain department supplies, forms, and equipment. |
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Monitor office workflow and assure compliance with established timelines, procedures, and quality standards. |
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Perform related duties as assigned. |
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KNOWLEDGE AND ABILITIES |
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Adhere to the District Code of Conduct |
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Correct English usage, grammar, spelling, punctuation, and vocabulary |
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District organization, operations, policies, procedures, and objectives |
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Applicable sections of Kentucky Administrative Regulations and other applicable laws |
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Interpersonal skills using tact, patience, and courtesy |
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Possess verbal and written communication skills |
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Analyze situations accurately and adopt a practical course of action |
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Efficiently operate office equipment, and maintain records and files according to policies and procedures. |
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PHYSICAL DEMANDS |
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Wide range of physical movement. |
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Use of speech, vision, and hearing. |
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Use of hands for simple grasping and fine manipulations. |
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Bending, squatting, and reaching can lift, carry, push, or pull light weights. |
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Indoor and outdoor activity |
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Lift to 25 pounds, potentially repetitively |