The Position

The City of Riverside is accepting applications for the position of Executive Assistant to fill one (1) vacancy in the Administration Division of the Community and Economic Development Department. The eligibility list established may be used to fill the current and/or upcoming vacancies within this classification for up to six (6) months.

Work Performed

• Perform a wide variety of responsible and confidential duties for designated individuals.
• Interpret and apply divisional policies and procedures in responses to inquiries and make appropriate referrals.
• Review, log, prioritize, and route correspondence.
• Act as receptionist, screen calls and visitors, and refer inquiries as appropriate.
• Take and transcribe dictation from rough draft notes, or recordings.
• Maintain appointment schedules, daily calendars, and make travel arrangements.
• Assist in agenda preparation, gather information, and contact meeting participants.
• Gather, organize, and prepare information for routine reports.
• Recommend organizational or procedural changes affecting administrative support activities.
• Maintain a variety of files and records of information.
• Maintain manuals and update resource materials.
• May serve as secretary and/or administrative staff to a board or commission preparing the agenda and taking minutes of meetings.
• Assist in the assigning, supervision, and participation in the work of the administrative support section of an assigned department or division.
• Review work upon completion for conformance to divisional requirements.
• Perform a wide variety of complex, responsible, and confidential duties for designated City executives.
• Respond independently to letters and general correspondence of a routine nature.
• Compile and maintain complex and extensive records for a department.
• Coordinate civic and social engagements as well as special events.
• Participate in the preparation and administration of department budget.
• Compile reports and agendas ensuring materials are submitted on time by various departments and divisions; contact participants and coordinate meetings; complete and distribute follow-up reports.
• Perform specialized projects including collecting, compiling, and summarizing information obtained.
• Serve on various internal and external committees; represent the City and/or City executive as required.
• Assist in developing, analyzing, and evaluating policy and procedures.
• Coordinates activities, events, and correspondence involving all City departments/department heads.
• May select, train, supervise, and evaluate subordinates.

Qualifications

Selection Process

DOCUMENTS REQUIRED AT THE TIME OF APPLICATION:

1) Completed Employment Application

2) Completed Supplemental Questionnaire

FOR DIRECTIONS ON ATTACHING A DOCUMENT TO AN ON-LINE APPLICATION, OR GENERAL INFORMATION ON COMPLETING YOUR ON-LINE APPLICATION, CLICK HERE: (Application Guide).

IMPORTANT INFORMATION ON SCHEDULING ASSESSMENTS:

If you are selected to move forward in the assessment process, you may be required to self-schedule your appointment.  You will be notified via email of your status and provided with self-scheduling instructions.   Please check your email regularly following the closing date of this recruitment.

The selection process will begin with an employment application package screening, with the best qualified candidates being invited to participate further in the assessment process. This process may include any combination of written, performance, and oral assessments to evaluate job-related education, experience, knowledge, skills, and abilities. Those who successfully complete the selection process will be placed on the eligibility list for this classification.  

Positions that require, or may require, a California Commercial Driver’s License are considered Safety Sensitive and are monitored by the U.S. Department of Transportation.  Any candidate being considered for a Safety Sensitive position must submit authorization forms to the City immediately upon request to begin the pre-employment process.

It is the responsibility of candidates with a disability requiring accommodation in the assessment process to contact the Human Resources Department in writing to request such accommodation prior to the closing date of this recruitment.  

Appointment may be subject to the successful completion of a pre-employment background investigation, drug screen, and/or medical/physical examination. 

NOTE: The City reserves the right to modify selection devices and test instruments in accordance with accepted legal, ethical, and professional standards.   Candidates may reapply when there is a posting to establish an eligibility list.  

EDUCATIONAL REQUIREMENTS:

Proof of education listed in your application will be requested at the time of conditional offer. Acceptable documentation consists of transcripts or degree, if applicable, by the accredited U.S. college or university. 

Education obtained outside the United States (US) require one of the following options:

All applicants will be notified via e-mail or telephone of their application status and the assessment dates/times/locations after the closing date of this announcement.

THE PROVISIONS OF THIS JOB ANNOUNCEMENT DO NOT CONSTITUTE AN EXPRESSED OR IMPLIED CONTRACT.