AA
Executive Assistant to the CEO
About the Role
We are seeking a highly organized, diplomatic, and proactive Executive Assistant to provide top-tier support to our System CEO and senior leadership team. In this pivotal, fully on-site role, you will act as the ambassador of the CEO’s office—triaging high-level communications, managing complex schedules, and supporting critical research and grant initiatives. If you are a seasoned EA with exceptional MS Teams and MS Office skills, we want to hear from you.
What You’ll Do
- Executive Support: Manage complex calendars, coordinate travel arrangements, process timely expense reports, and act as the first point of contact for donors, media, politicians, and staff.
- Communications: Draft correspondence, prepare presentations and reports, and record/distribute meeting minutes.
- Research & Grants: Assist with grant applications, track reporting metrics, and research federal research funding trends.
- Office Management: Sort mail, order supplies, and maintain organizational contacts.
Required Qualifications
- Experience: 3–5 years of progressively responsible office administration experience.
- Leadership Support: Ideally 1+ years of experience acting as an Executive Assistant, specifically supporting a CEO.
- Education: Bachelor’s Degree in a related field (or an equivalent combination of education and experience).
- Technical Mastery: High proficiency in Microsoft Office (Word, Excel, Access, PowerPoint) and expert-level familiarity with MS Teams.
- Soft Skills: Outstanding diplomacy, critical thinking, and the ability to work independently in a fast-paced environment.
Preferred Qualifications
- 1-2 years of experience in project management, non-profit fundraising, or policy research
$100,000 - $130,000 a year
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.