Recruit Staff Hire is seeking a polished, organized Administrative Secretary/Legal Support professional for a highly respected professional office in the New Orleans area. This is an excellent opportunity for someone with strong administrative skills who is interested in learning a specialized area of legal support.

Prior legal experience is helpful but not required. The right candidate will be dependable, detail-oriented, comfortable supporting multiple professionals, and eager to learn. Training will be provided for the intellectual property practice area, including trademarks, patents, copyrights, billing procedures, docket support, and internal systems.

Responsibilities:

This position will provide day-to-day administrative support to a small group of attorneys in a specialized legal practice. Duties will include:

• Managing calendars, deadlines, files, correspondence, and general administrative workflow

• Assisting with client communication by phone, email, and in-person interactions

• Preparing, editing, and formatting documents using Microsoft Word, Outlook, and Excel

• Supporting billing-related tasks and learning practice-specific billing procedures

• Maintaining organized electronic and physical files

• Assisting with internal meetings, deadlines, and matter tracking

• Coordinating with attorneys, paralegals, and other team members to keep work moving efficiently

• Providing professional, responsive client service in a confidential office environment

Qualifications:

• At least 3 years of administrative, clerical, or office support experience

• Strong attention to detail and follow-through

• Professional communication skills and a client-service mindset

• Ability to manage competing priorities and support more than one professional

• Proficiency with Microsoft Word, Outlook, and Excel

• Ability to learn new systems and procedures

• Dependable, organized, and comfortable working in a deadline-driven environment

• Prior law firm experience is a plus, but not required

• Experience with billing systems, document management systems, or timekeeping software is helpful but not required

Schedule:

Monday through Friday, standard business hours. Some overtime may be required depending on workload. Limited remote flexibility may be available after an initial training period.