Southeast Delco School District

Facilities Secretary

Educational Service Center

Reports to: Director of Facilities

Job Summary:

The ideal candidate will support the District's mission and vision and have the primary responsibility to provide central registration and related child accounting services for the school district.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactory. The requirements listed below are representative of the duties, responsibilities, knowledge, skill, and/or ability required. The Southeast Delco School District will adhere to all applicable laws and regulations in assessing an employee's ability to carry out or otherwise meet the job requirements set forth herein in a satisfactory manner.

Duties & Responsibilities:

• Perform office duties including but not limited to answering telephones, typing and distributing correspondence, preparing and transcribing mail, e-mail, reports, memos, and maintaining filing systems.

• Coordinate work of the department staff to include training scheduling.

• Prepare department reports, and purchase orders for district construction and renovation projects; coordinate vendor payments.

• Prepare and maintain department records and edit attendance records for Payroll.

• Prepare, process and maintain financial data relative to departmental operations; coordinate with vendors.

• Collaborate with contractors, vendors, insurance companies and the community relative to financial concerns, schedules, and complaints; provide appropriate response to emergency situations.

• Prepare and maintain departmental personnel data including but not limited to disciplinary records, grievances, and medical requests.

• Maintain District and Nextel telephone listings including any changes. Contact and assist the vendor in order to resolve problems with telephones.

• Process all invoices from suppliers, contractors and any utilities that supply the school district.

• Maintain district Work Order System, prepare and distribute work orders to maintenance, grounds, and custodial staff.

• Organize, record, post budget codes and submit invoices for payment.

• Prepare and track purchase orders. File with vendor/contractor invoices.

• Perform other duties as assigned by the Director of Facilities.

Required Skills & Abilities:

• Knowledge/awareness of own cultural identity and how this influences behavior, and desire to learn about the cultural identity of others.
• Ability to establish and nurture an environment that promotes cultural competence and equitable treatment of staff, students, and patrons of the
• Ability to recognize that each person is a unique individual even as we celebrate their group cultural heritage.
• Ability to courageously lead conversations focused on equity, closing opportunity gaps, and equal access to technology-infused lessons of rigor.
• Ability to establish and maintain effective working relationships with District staff and administrators, students, parents or guardians, outside agencies, and the public, in a multi-ethnic, multicultural, multilingual environment.
• Ability to receive and implement feedback to improve practice and systems.

Education & Experience:

• High School Diploma, GED or equivalent required.
• 1-2 years of experience in secreterial work required.
• Experience in facilities, grounds, and/or building maintenance office operations desired.
• Associates Degree or Bachelors Degree desired.

Pre-employment Requirements:

• Pennsylvania Criminal Background Check, FBI fingerprinting Background Check, Pennsylvania Child Abuse Clearance
• Sexual Misconduct/Abuse Disclosure Release (ACT 168)
• Completion of Act 126 Mandatory Reporter Training
• School Personnel Health Record and TB test

Physical Requirements:

• Work scheduled hours on a consistent basis
• Indoor office environment is subject to frequent interruptions
• Pushing, moving and lifting objects with a strength factor of light work
• Dexterity of hands and fingers to operate a variety of standard office equipment
• Clarity of vision at varying distances
• Verbal, auditory and written capabilities to effectively communicate in an articulate manner
• Sitting and standing for extended periods of time
• Frequent sitting, standing and walking
• Reaching overhead, above the shoulders and horizontally to retrieve and store files and supplies
• Lifting objects with a strength factor of light work
• Occasional bending, reaching and stretching
• Occasional kneeling, crouching and squatting

Level of Compensation:

This position's salary is determined by the collective bargaining plan for Support Staff employees. The starting salary for this position is $23.64/hour. After the completion of the 90-day probationary period, this position is eligible for a raise to bring the salary to $24.14/hour. This is a full-time, 12-month position.

Disclaimer:

The preceding list is not exhaustive and may be supplemented as necessary. The statements contained herein reflect general details as necessary to describe the principle functions of this job, the scope of responsibility, and the level of knowledge and skills typically required, but should not be considered an inclusive listing of work requirements, skills or duties so classified. All personnel may be required to perform duties outside their normal responsibilities from time to time as needed. 

All employment open positions are made available on a nondiscriminatory basis without regard to race, color, creed, religion, sexual orientation, national origin, gender, age, disability, or veteran status. 

Job descriptions are written as a representative list of the ADA essential duties performed by the entire classification. They cannot include and are not intended to include, every possible activity and task performed by every specific employee.

The Southeast Delco School District is an Equal Employment Opportunity Employer.