The Executive Assistant serves as a key partner and strategic coordinator to the Vice President of Communications & Community Engagement, providing high-level administrative, operational, and project support—while playing an essential role in advancing department-wide and One Getty strategic communications priorities. In addition to ensuring the seamless functioning of the VP’s office, this position helps drive cross-departmental planning processes; strengthens alignment across communications workstreams; and supports the development, tracking, and execution of strategic communications initiatives. The role requires strong organizational acumen, excellent judgment, a strategic mindset, and the ability to anticipate needs and streamline workflows in a fast‑paced, mission‑driven environment.

• Manages the VP’s daily schedule, including complex calendaring, meeting preparation, and travel planning, ensuring time is aligned with strategic priorities.
• Serves as the first point of contact for inquiries to the VP's office, representing the department with professionalism, discreion, and clarity.
• Responds to calls, emails, and information requests with an understanding of the VP’s priorities and institutional context.
• Prepares correspondence, presentations, and briefing materials for the VP's internal and external engagements.
• Supports department‑wide strategic communications planning by coordinating meetings, timelines, project tracking, and cross-team alignment across the Communications & Community Engagement portfolio.
• Helps organize, structure, and follow up on strategic planning workflows—ensuring milestones, responsibilities, and deliverables are clearly documented and advanced.
• Provides logistical support for department events, project‑based working sessions, and key communications touchpoints, ensuring materials, agendas, and prep work are aligned with strategic objectives.
• Performs additional duties as needed to support the VP and the department’s strategic priorities.

• High school diploma/GED; Bachelor's degree
• Minimum 4-6 years related experience

• Advanced computer skills and demonstrated experience with office software and email applications
• Excellent organizational skills and attention to detail
• Demonstrated success in following through and completing projects
• Excellent verbal and written communication skills
• Excellent customer service/interpersonal skills
• Ability to prioritize, multi-task and assign work to others
• Depending on assigned area, reading or conversation skills in one or more foreign languages preferred

Here are just some examples that Getty offers/provides for full-time employees:

• Medical, Dental and Vision insurance coverage, starting on date of hire. Getty pays 75%-95% of the premium, depending on the plan selected.
• 403(b) Employee Investment retirement plan – with up to 5% Getty Match
• Getty contribution of 6%, on behalf of employee, to 401(a) retirement account
• Educational Assistance and professional development
• Paid Vacation, Sick and Personal Days
• 12 Paid Holidays
• Many positions have bi-weekly Off-Fridays
• On-Site Fitness Center at Getty Center
• Community service opportunities

To learn more about our comprehensive benefits and long list of perks, go to Getty HR.