Administrative Assistant

Pay Range: $16–$24/hour (DOE)
Location: Shreveport, LA
Employment Type: Full-Time
Schedule: Monday–Friday, 8:00 AM–5:00 PM

Position Overview:

We are seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations in a professional real estate environment. This role is responsible for managing front office activities, handling basic accounting functions, maintaining records, and providing administrative support to associates.

The ideal candidate will have strong QuickBooks experience, excellent customer service skills, and the ability to manage multiple responsibilities with accuracy and professionalism.

Responsibilities:

• Manage daily office operations, including filing, mailing, and office supply inventory.
• Handle accounts payable and accounts receivable accurately using QuickBooks.
• Reconcile bank statements and credit card transactions monthly.
• Greet clients and manage a multi-line phone system professionally.
• Prepare documents and perform accurate data entry for associates and office staff.
• Coordinate scheduling and maintain the office calendar.
• Maintain organized physical and electronic filing systems.
• Process incoming and outgoing correspondence.
• Provide administrative and clerical support as needed.
• Maintain confidentiality of financial and client information.

Qualifications:

• Previous administrative assistant, office management, or bookkeeping experience required.
• Proficiency in QuickBooks required.
• Experience with accounts payable, accounts receivable, and reconciliations.
• Strong Microsoft Office skills, including Word, Excel, and Outlook.
• Excellent organizational and multitasking abilities.
• Professional communication and customer service skills.
• Strong attention to detail and accuracy.
• Ability to manage confidential information professionally.
• Real estate office experience is a plus.

If you are an experienced administrative professional with QuickBooks expertise and strong organizational skills, we encourage you to apply today.