ABOUT ANOKA, MN

The City of Anoka is proud to employ on average 115 benefit-earning employees, 50+ part-time employees, 100+ seasonal and 40 paid-on-call firefighters to staff our various departments.  Do you want meaningful work? Do you want to give back to your community? Looking for career advancements? We offer competitive pay and benefits. We proudly serve the community and the people who live and visit it! We would be honored to have you join our team and we look forward to having you grow with us here in Anoka!

The City of Anoka offers an abundance of attractions, events and activities. Its historic downtown boasts an array of eclectic and unique shops, restaurants, and services, all surrounded by beautiful city parks, trails, and neighborhoods.  Anoka sits at the confluence of the Rum and Mississippi Rivers. Anoka also considers itself to be the “Halloween Capital of the World.”

REQUIRED ATTACHMENT 

Applicants are required to complete a Tennessen Warning Form which is located on the Careers Page under the Menu Dropdown before submitting your application. Instructions: Download the Tennessen Warning Form, fill in and save it to your computer; then upload the completed form to this application on the Attachments Tab before completing and submitting an application.

Description

The Fire Department Administrative Assistant provides essential administrative support to the Fire Chief, Assistant Chiefs, Battalion Chief, and Station Officers. This role ensures smooth daily operations by managing records, processing payroll, coordinating public interactions, and preparing materials for department meetings and events. The ideal candidate is organized, dependable, experienced in fire service administration, and comfortable working in a fast-paced, service-oriented environment.

Summary of Duties

ESSENTIAL FUNCTIONS

1. Provide administrative support to the Fire Chief and department leadership.
2. Manage department records and files, including personnel files and incident reports.
3. Accurately process department payroll.
4. Manage Fire Department accounts payable and accounts receivables.
5. Enter training and drill information into records management systems.
6. Generate quarterly reports and process claim forms.
7. Prepare and distribute Fire Board packets, record minutes at all board meetings.
8. Maintain office supply inventory and order as needed.
9. Sort and distribute daily mail.
10. Answer phone calls and assist or direct public inquiries appropriately.
11. Support onboarding of new firefighters; prepare packets and assist during orientations.
12. Coordinate and manage Fire Prevention Week materials, open houses, and related events.
13. Organize the department's Annual Awards Ceremony.
14. Assist in the development of the department’s annual report.
15. Collaborate with other City departments as necessary.
16. Maintain filing systems and organize department records.
17. High attention to detail with excellent organizational and communication skills.
18. Ability to multitask and meet deadlines in a dynamic work environment.
19. Self-motivated with the ability to work independently.
20. Perform other related duties as apparent or assigned.

Qualifications/Prerequisites

MINIMUM QUALIFICATIONS

• High School Diploma or equivalent.
• Previous experience as an Administrative Assistant.
• Proficiency with Records Management Software (RMS).
• Ability to type at least 50 words per minute.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, and Teams).
• Availability to attend after-hours events as needed.
  
  

DESIRED QUALIFICATIONS

• Post Secondary Education or College Degree.
• Administrative experience in a public safety or municipal setting.
• Knowledge of fire department operations.

PHYSICAL AND ENVIROMENTAL REQUIREMENTS

• Ability to sit for extended periods and perform routine office tasks.
• May require lifting and/or moving up to 30 pounds.
• Work is typically performed in an office environment but may involve occasional exposure to loud noises or outdoor elements.
• May be exposed to sensitive or graphic descriptions of emergencies due to the location within a fire station.

Supplemental Information

   


Hiring Timeline
*Subject to Change*