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Executive Assistant to the CEO

Youth Mentoring
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Sarasota, FL, USA
May 17, 2026

Executive Assistant

Job Title: Executive Assistant
Location: Sarasota, FL
Employment Type: Full-Time
Reports To: President/CEO

 

About Us

Big Brothers Big Sisters of the Sun Coast (BBBS Sun Coast) is a nationally affiliated nonprofit organization that has been serving youth and families across Southwest Florida for more than 50 years. Covering multiple counties, BBBS Sun Coast operates with the belief that all young people can achieve success when they have strong, enduring relationships with caring adult mentors.

 
Through professionally supported mentoring programs, community partnerships, and a commitment to ensuring every young person feels supported and valued, BBBS Sun Coast creates meaningful, measurable outcomes for children, families, and communities. Our team is collaborative, mission-driven, and dedicated to excellence in everything we do—from program delivery to organizational leadership.

 

The Opportunity
Big Brothers Big Sisters of the Sun Coast is seeking a highly capable, motivated Executive Assistant to the CEO to serve as a trusted partner to the organization’s chief executive. This role is essential to ensuring the CEO’s effectiveness, focus, and strategic alignment across a dynamic, growing nonprofit organization.
 
The Executive Assistant works closely with the CEO, Board of Directors, and senior leadership team, providing high-level administrative, organizational, and communication support. This is an onsite, relationship-driven role ideal for a professional who thrives in a fast-paced environment and understands the importance of discretion, judgment, and proactive problem-solving.
 
 
Who You Are
  • Highly organized and detail-oriented with strong follow-through
  • Proactive, adaptable, and calm under pressure
  • Comfortable supporting senior leaders and engaging with Board members
  • Skilled at managing competing priorities with discretion and sound judgment
  • A clear communicator who builds trust and strong working relationships
  • Mission-aligned and motivated by contributing behind the scenes
 

Key responsibilities

Executive & Administrative Support
• Manage the CEO’s calendar, meetings, travel arrangements, and daily priorities
• Anticipate needs and proactively address scheduling or logistical challenges
• Track action items, deadlines, and follow-ups related to CEO initiatives

Board & Governance Support
• Prepare, compile, and distribute Board of Directors and committee meeting materials
• Coordinate logistics for Board and committee meetings
• Maintain accurate records and ensure professionalism in Board communications

Communication & Coordination
• Serve as a liaison between the CEO and staff, Board members, donors, and external partners
• Support internal communication and collaboration across the leadership team
• Represent the CEO with professionalism, diplomacy, and discretion

Confidentiality & Judgment
• Handle sensitive executive, personnel, donor, and strategic information with the highest level of trust
• Exercise sound judgment and professionalism in complex or sensitive situations
• Maintain confidentiality while balancing transparency and responsiveness

 
Qualifications
Required:
• Proven experience as an Executive Assistant supporting a CEO or senior executive
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Exceptional organizational, time-management, and communication skills
• Ability to work independently, anticipate needs, and manage multiple priorities
• Strong attention to detail and commitment to accuracy
 
Preferred:
• Experience in a nonprofit or mission-driven organization
• Familiarity with Board governance and executive leadership support
 

Why You’ll Love Working Here

  • You’ll support a mission that creates real, lasting community impact.
  • You’ll work with a stable organization and experienced leadership.
  • Competitive salary and benefits for a Sarasota-area nonprofit.
  • Clear expectations, realistic workloads, and strong governance.
  • A lifestyle-friendly role with long-term career stability.
 

Equal Employment Opportunity Statement

Big Brothers Big Sisters of the Sun Coast is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.


About Youth Mentoring
Helping youth thrive by providing transformational, one-to-one relationships with caring adult mentors through mentorship programs.
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