Job Title:    Multi-Department Secretary-Finance/                    Wage/Hours Hourly/Nonexempt
                      Human Resources                                                 Pay Plan/Pay Grade: CP/4
  Reports to: Executive Director of Finance                              Dept./School: Clerical/Central Office 
                      and Executive Director of HR

Primary Purpose:
Provide reception assistance for central office. Organize and manage routine work activities for the Finance Department and Human Resources Department. Provide clerical services to central office directors and other central office staff members.

Qualifications:
Education/Certification:

• High School diploma or GED

Experience:

• Three (3) years or more secretarial/clerical experience with extensive contact with people required.
• Prior experience in public schools, school district, or another entity preferred.

Special Knowledge/Skills:

• Strong organizational, communication, and interpersonal skills
• Proficient keyboarding and file maintenance skills
• Ability to use personal computer and software to develop databases, spreadsheets, and word processing.
• Ability to communicate effectively (verbal and written)
• Bilingual: English/Spanish preferred

Major Responsibilities and Duties: 
Reception and Phones: 

• Receive and direct incoming calls, take reliable messages, and route to appropriate staff
• Receive, sort, and distribute mail, packages, order goods, and other documents to department staff
• Greet and direct district visitors
• Schedule maintenance and IT work orders for Central Office Staff
• Maintains inventory and orders office supplies for accounting/finance and human resources department

Accounting/Finance: 

• Prepare routine entries and post financial transactions
• Assist accounting/finance department with clerical duties and special projects
• Process payroll data for all school district employees
• Distribute Comp Time Report
• Upload E-Rate Data
• Assist with Time and Effort logs and semi-annual certifications for federally funded personnel
• Maintain an established filing system by preparing files, placing documents in the appropriate files and by pulling files as directed

Human Resources:

• Assist human resources department with clerical duties and special projects
• Maintains Absence Management-Frontline
• Maintains Personnel/Employee Files
• Performs and maintains imaging of records for the Human Resources Department
• Conducts regular verification to ensure that all employee files contain appropriate documents required
• Schedule drug tests-new spreadsheet for Transportation Department
• DMAC (2nd Approver/Assist Teachers)

• Provides any document from employee's personnel file as requested by Human Resources Department Staff or Finance Department Staff

   

Other:

• Perform all duties as assigned

Supervisory Responsibilities:

• None

Mental Demands/Physical Demands/Environmental Factors: 

•  Tools/Equipment Used: Standard office equipment including personal computer and peripherals
• Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
• Motion: Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching
• Lifting: Occasional light lifting and carrying (less than 15 pounds)
• Environment: Work inside; some districtwide travel; occasional statewide travel
• Mental Demands: Work with frequent interruptions; maintain emotional control under stress

Terms of Employment:
Primary Location: Central Office
2025-2026 Clerical/Paraprofessional Pay Plan
Salary Range: $18.54 (Minimum) - $22.34 (Midpoint)
Shift Type: Full-Time
Term of Employment: 226 days

Must attach the following with the On-line Employment Application (http://www.anthonyisd.net/departments/hr/employment )

1. Copy of high school transcript and current resume
2. Three letters of recommendation all must be signed on letterhead (preferred)
3. Successful applicant must pass State's fingerprinting/background check

NOTE: ONLY complete applications submitted on-line will be considered. Please complete all sections of the application including your work history.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
Incomplete applications will not be considered. Please complete all sections of the application including the work history.

The information contained on this document may be translated at your convenience, please contact Nessa Lozoya (Human Resources Generalist) at (915) 886-6504 or
Fernando Garnica (Executive Director of Human Resources) at (915) 886-6501.
La informaci�n contenida en este documento puede traducirse a su conveniencia, por favor comun�quese con Nessa Lozoya (Generalista de Recursos Humanos) al (915) 886-6504 o Fernando Garnica (Director Ejecutiveo de Recursos Humanos) al (915) 886-6501.

The Anthony Independent School District does not discriminate in its educational programs or employment practices on the basis of race, color, age, sex, religion, national origin, marital status, citizenship, military status, disability, genetic information, gender stereotyping and perceived sexuality, or on any other basis prohibited by law.

El Distrito Escolar Independiente de Anthony no discrimina en los programas de educaci�n o en pr�cticas de empleo usando el criterio de raza, color, edad, sexo, religi�n, origen nacional, estado civil, ciudadan�a, estado militar, discapacidad, informaci�n gen�tica, estereotipo sexual o sexualidad percibida, u otra pr�ctica prohibida por la ley.