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Administrative Assistant 4

State of Louisiana
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Baton Rouge, LA, USA
May 16, 2026
Government

About this Job


Department MISSION

DCFS is working to keep children safe, helping individuals and families become self-sufficient, and providing safe refuge during disasters.

Department VISION

We care for the well-being and safety of Louisiana's people. 

Department VALUES

Treating all people with dignity, compassion and respect, while providing services with integrity.


At The Department of Children and Family Services, our mission is to empower communities and improve lives by delivering responsive, inclusive, and forward-thinking public services. We are proud to serve the people of Louisiana with integrity, innovation, and a deep commitment to equity. 

We're looking for an Administrative Assistant 4 to join our Legal team in Baton Rouge, Louisiana in East Baton Parish. The AA4 serves as a personal and confidential Administrative Assistant to two Deputy General Counsel 2s of the Bureau of General Counsel under the Executive Division. Provides administrative and general clerical support to the Deputy General Counsel 2s as well as two Attorney Supervisors, one Attorney 4s, and two Attorney 3s within the Department of General Counsel.
 

Join Our Team at DCFS: Drive Excellence in the Department of Children and Family Services.


If you're driven, collaborative, and ready to make an impact—this could be the opportunity for you!


An ideal candidate will possess the following competencies:
Accepting Direction: The ability to be open and willing to follow guidance or instructions.
Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
Displaying Professionalism: The ability to uphold workplace standards through consistent conduct, responsible communication, and consideration for others.

Minimum Qualifications

Three years of experience in administrative services.

EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties and Other Information

Job Duties:

  • Independently responsible for all routine minor administrative matters within the Bureau of General Counsel under the Executive Division. 
  • Provides direct secretarial support for seven attorneys in the completion of legal documents that require specialized knowledge of format and legal terminology.
  • Completes in final form legal documents, which include but is not limited to petitions; judgments; motions; orders; affidavits; general correspondence, etc. necessary to move these orders and petitions through the court system, etc.
  • Organizes and maintains a calendar of meetings, trial dates, hearing schedules, court appearances, Administrative Hearings, Judicial Reviews, and appeals.
  • Maintains a tracking system of contracts that are received from various agencies for review and approval. Logs in contracts in Microsoft Access.
  • Reviews, prioritizes, analyzes, and maintains a computerized log in Microsoft Access of incoming mail, contracts, administrative subpoenas, etc. and determines what, if anything, requires immediate attention then logs mail in and distributes to appropriate attorney.

Position-Specific Details:

Appointment Type: This position may be filled as a probational appointment or a job appointment that may last up to 48 months. Job appointments may convert to probational appointments. Also, it may be filled as a detail and promoted within 12 months or by promotion of a permanent classified employee.

Work Schedule:  Typically, work hours are 8:00 am to 4:30 pm, Monday - Friday.  

Work Location: Baton Rouge, La

How To Apply:

No Civil Service Test score is required in order to be considered for this vacancy.


To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities.   Applicants are responsible for checking the status of their application to determine where they are in the recruitment process.  Further status message information is located under the information section of the Current Job Opportunities page.


*Information to support your eligibility for this job title must be included in this application (i.e., relevant, detailed experience/education).  Resumes will not be accepted in lieu of completed education and experience sections on your application.  Applications may be rejected if incomplete.


Contact Information:

For further information about this vacancy, contact:

Tra'lecia Holmes

Tra'lecia.Holmes.DCFS@la.gov  

DCFS is an “Equal Opportunity Employer”, and Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.   

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DCFS-Department of Children and Family Services
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