Spartanburg County School District Two
JOB DESCRIPTION
TITLE: Assistant/Secretary to the Athletic Director Boiling Springs High School
FLSA: Exempt
Position Overview
Boiling Springs High School is seeking a highly organized, detail-oriented, and professional individual to serve as Assistant/Secretary to the Athletic Director. This position provides comprehensive administrative and operational support to the Athletic Director and plays a vital role in the smooth functioning of the school’s athletic programs.
The ideal candidate demonstrates strong communication skills, the ability to multitask in a fast-paced environment, and a commitment to supporting student-athletes, coaches, staff, and the school community.
Key Responsibilities
Administrative Support
- Provide direct clerical and administrative support to the Athletic Director
- Manage calendars, appointments, and scheduling for athletic events and meetings
- Prepare correspondence, reports, purchase orders, and other documentation
- Maintain accurate records of athletic eligibility, physicals, and required compliance documentation
- Answer phones, respond to emails, and serve as the primary point of contact for athletic department inquiries
Financial & Budget Support
- Assist with budget tracking, purchase orders, invoices, and reimbursements
- Maintain financial records in accordance with district policies
- Coordinate payment requests for officials, vendors, and transportation services
Event & Program Coordination
- Support coordination of home athletic events, including scheduling, facility use, and event logistics
- Assist with transportation arrangements for athletic teams
- Coordinate communication between coaches, athletes, parents, and school administration
- Maintain and update athletic schedules on school platforms and social media
Compliance & Records
- Maintain student-athlete eligibility documentation in accordance with district and state athletic association guidelines
- Track and file physical forms, insurance information, and required participation paperwork
- Assist with data entry and reporting for athletic participation
Qualifications
- High school diploma or equivalent
- Strong organizational and time-management skills
- Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace
- Excellent written and verbal communication skills
- Ability to maintain confidentiality and professionalism
Preferred
- Associate’s or Bachelor’s degree in business administration, education, or related field
- Previous experience in a school or athletic department setting
- Familiarity with athletic scheduling or student information systems
- Knowledge of high school athletic operations
Skills & Competencies
- Exceptional attention to detail
- Ability to manage multiple priorities simultaneously
- Strong interpersonal skills with students, parents, coaches, and staff
- Problem-solving ability and initiative
- Flexibility to assist with occasional evening athletic events
Work Environment
This position operates in a school office environment with frequent interaction with students, staff, parents, and community members. Occasional attendance at after-school athletic events may be required.
Application Process
Interested candidates should submit a completed application, resume, and references according to district guidelines.
DISCLAIMER STATEMENT
This job description is not intended as a complete listing of job duties. The incumbent is responsible for the performance of other related duties as assigned/required.
Spartanburg School District Two believes it has the obligation to provide the best administrative and supervisory personnel available for the district regardless of race, religion, sex (including pregnancy, childbirth, or any related medical conditions), color, disability, age (40 or older), genetic information, national origin, or any other applicable status protected by local, state, or federal law.
