POSITION:     Counseling Secretary

LOCATION:   Kenowa Hills High School

HOURS:         8 hrs per day, Monday – Friday (40 hrs/week; less than 44 weeks/year). The ideal candidate could train in May, 2026 to begin work in August, 2026. 

PAY RATE:     Per Board Authorized Support Staff Pay Schedule.

PRIMARY RESPONSIBILITIES:

• Organize and maintain CA60 files
• Provide administrative support to the High School counseling staff as well as the Transitions Coordinator
• Assist with maintaining student academic records in student information system (Powerschool) associated with middle college, dual enrollment, KCTC and college and career preparation programs.
• Data entry including but not limited to; Updating student GPA, processing student transcripts in Parchment, facilitate college related activities (representative visits, college application waivers, college campus visits etc)
• Facilitate new student intake appointments for the counseling office
• Provide a welcoming environment to students, parents and staff accessing the counseling office
• Keep track of the MTSS PBIS programs and activities
• Support Counseling and district coordinator with 504 development and roll-out, including scheduling 504s at the coordinators' request.
• Maintain Confidentiality at all times

QUALIFICATIONS: 

• Ability to manage multiple tasks/projects on an ongoing basis.
• Possesses a friendly, outgoing personality with the ability to communicate effectively and develop positive relationships with parents, students & staff.
• Ability to generate and manage a secondary class schedule
• Excellent organizational and time management skills. Detail oriented.
• Proven confidentiality, strong analytical and problem solving skills are needed.
• An Associate’s or Bachelor’s Degree and successful secretarial experience are preferred but not required.
• Must possess a sound knowledge of spelling, grammar and punctuation via written or orally.
• Ability to work independently as well as part of a team on group projects when necessary.
• The ability to work flexible hours and an excellent work attendance record is required.
• Strong computer skills and proficiency in the use of Power School and Microsoft programs.

PHYSICAL DEMANDS: 

The physical demands and work environment described here are representative of those required to successfully perform the essential functions of this position. This is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position requires the ability to:

• Stand, walk, and move throughout the school day across classrooms and intervention spaces
• Sit, bend, kneel, or work at student level during small group or individual instruction
• Use hands and arms to operate instructional materials, technology, and assessment tools
• Communicate effectively with students, staff, and families

The work environment may include:

• Providing instruction in a variety of settings, including classrooms and small group intervention spaces
• Frequent transitions and movement between instructional groups
• Moderate to occasionally high noise levels

This role also requires:

• Supporting students with a range of academic needs, including students who may require redirection or support with engagement
• Implementing instructional strategies and interventions with consistency and fidelity
• Monitoring and responding to student needs in real time during instruction
• The ability to collaborate with classroom teachers and intervention teams to support student progress.

The employee will occasionally lift and/or move instructional materials and equipment (up to 25 pounds).

NOTE TO APPLICANTS

Pursuant to PA 131, the selected candidate must receive clearance from the Michigan State Police Department prior to employment. The candidate is responsible for the background check fee.

NOTICE OF NON-DISCRIMINATION

Kenowa Hills Public Schools does not discriminate on the basis of race, color, religion, national origin or ancestry, sex (including sexual orientation and gender identity), age, disability, height, weight, marital status, genetic information, or any other legally protected status in its programs, services, activities, or employment opportunities.

Inquiries regarding nondiscrimination policies should be directed to:
Director of Human Resources
Kenowa Hills Public Schools
2325 Four Mile Road NW
Grand Rapids, MI 49544
Phone: 616-784-2511

Applicants who require accommodation to participate in the application or interview process are encouraged to contact Human Resources.