Occupational Summary

The Senior Administrative Assistant performs a range of administrative, clerical, and project support duties in support of the Health Sciences department. This position maintains current knowledge of appropriate college and departmental policies, processes and procedures in an effort to ensure efficiency and integrity of the department. This position actively participates in the planning and coordination of projects, activities and initiatives undertaken by the department.

Essential Duties & Responsibilities

• Provides excellent customer service and assistance to internal and external customers through walk-in, telephone and email
• Provides general administrative support to the department including preparation of memorandums, emails, correspondence, minutes, reports, and check requests
• Processes all Colleague updates to the health programs course schedule as requested
• Processes all requests and bookings for health programs related rooms
• Inputs, and issues contracts for instructors and processes payroll for adjuncts, full-time overload and contract employees
• Assistsin maintainingandmonitoringbudgets
•  Supports the monitoring and maintain of inventories with the appropriate individuals pertaining to equipment, supplies and equipment maintenance
• Performs requisition requests to order supplies and/or services 
• Supports health program staff and faculty with registration for conferences, workshops, and other travel requests
• Assists program coordinators and directors in maintaining and processing accurate records to comply with accreditation needs
• Assists with maintaining and updating clinical agreements pertinent to health programs
• Participates in professional development opportunities to increase knowledge and skills
• Participates in appropriate committees and task forces as assigned
• Performs other job-related duties and projects as assigned in support of the College’s mission, core values and goals

Minimum Qualifications

Associate's degree in Office Systems Technology, Business Administration, Information Technology or closely related field from a regionally accredited institution of higher learning.

Two (2) years' professional experience in an office environment performing administrative tasks.

Preferred:

Experience with Colleague.

Knowledge, Skills and Abilities

Knowledge

• Advanced knowledge of clerical processes and procedures and standard office procedures; practices and equipment
• Advancedknowledge of report preparation
• Advanced knowledge of record control and statistical record keeping

• Advanced computer skills and technical proficiency in Microsoft Office applications
• Effective verbal, listening and written communications skills
• Attention to detail and high level of accuracy
• Highly effective planning, coordination and organizational skills to meet work deadlines
• Interpersonal skills with proven ability to work in a team environment

• Ability to record, compile, analyze and summarize data
• Ability to analyze situations and exercise sound judgement in making decisions
• Ability to display tact and poise at all times
• Ability to handle confidential information with absolute discretion
• Ability to work in a fast-paced and open work environment
• Commitment to diversity, equity and inclusion; demonstrated ability to work effectively with a culturally diverse workforces, including those with different levels of academic preparation and varying physical and learning abilities, and socioeconomic levels