Dykema Gossett, PLLC, a leading national law firm celebrating its 100th anniversary in 2026, is recruiting for an experienced Administrative Assistant (AA), specifically in litigation and corporate finance practice groups, to assist attorneys and paralegals in providing high-level legal services to clients.  Maintains calendars and files, schedules meetings and depositions, and anticipates client needs.  The AA will have strong litigation experience, knowledge of court procedures, great organizational and proofreading skills, and the ability to manage multiple matters with competing deadlines. The AA will work with exceptional attorneys and legal professionals in a supportive environment, within a well-respected firm.  Candidates will have the opportunity to work on a hybrid basis in our Milwaukee office. 

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Provides day-to-day support of attorneys and paralegals in the preparation, recording, filing (both electronic and non-electronic) and transmittal of litigation, corporate, and other legal documents with various courts.
• Communicate professionally with internal and external clients, courts, and opposing counsel.
• Exercises independent judgment in determining priority levels of all work assigned on a daily basis. Assures that high priority items are completed in a timely manner.
• Confidently and accurately e-file in state and federal courts.
• Open new matters, run conflicts checks and set up engagement letters.
• Manage calendars, court deadlines, depositions, mediations, and trial logistics. Make and prepare travel arrangements and itineraries. Gather and provide pertinent materials from files, Records Department and Legal Information Services.
• Manage full file lifecycle of client digital and hard files, working with Records Department as needed.
• Use document management and workflow systems to manage work volume efficiently and to assist other Administrative Assistants.
• Enter and/or release attorneys’ time, if required. Maintain list of all current billing numbers for assigned timekeepers.
• Prepare and submit expense reports.
• Manage incoming (not marked personal and confidential) and outgoing mail and emails, coordinating mailings with Office Services, as needed.
• Answers and screens telephone calls. Assists callers independently on a regular basis.
• Assists other administrative assistants with work overflow.
• Perform other responsibilities/tasks as requested.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED

• Two or more years of litigation practice experience in a mid-size law firm. Experience in corporate finance and additional practice areas is a plus. 
• Ability to deliver superior, professional services to all internal and external clients.
• High level of organizational skills, with ability to multi-task and independently meet deadlines.
• Ability to create complex documents, including TOAs, TOCs, cross-references, and redlines.
• Knowledge of state, federal and appeal court rules and procedures, including Pacer and ECF filing procedures.
• Proficiency in Microsoft Office, with advanced Word skills.
• Proficiency in NetDocs, Intapp, LegalKey, Chrome River, and BigHand (or other similarly related systems).
• Excellent written and verbal communication skills, with a strong focus on proofreading and accuracy.
• Maintain the highest level of confidentiality and discretion regarding client identities, proprietary documents, conversations, and sensitive guest information.
• Flexibility to work overtime when required.
• Typing speed (adjusted for errors) 55 WPM or greater.

GREAT BENEFITS FOR GREAT PEOPLE

Dykema offers a comprehensive benefits package designed to support the well-being and success of our employees both personally and professionally. This includes competitive health, dental, and vision insurance plans, along with flexible paid time off (PTO), holiday leave, and a retirement savings plan with profit sharing for eligible employees. Other benefits include flexible spending programs, health savings account, commuter benefits, and personal and parental leave programs. We prioritize work-life balance and offer wellness programs, and access to mental health support. Additionally, employees enjoy access to professional development programs, a supportive and inclusive workplace culture, and various employee discounts and perks. We are committed to providing a benefits package that helps our team thrive and feel valued.

The offered salary will be determined by a variety of factors including, but not limited to, work location, individual skill set, previous/applicable experience, education, external market data and consideration of internal equity.

EEO STATEMENT

It is the Firm’s policy to provide employment opportunities to qualified applicants and employees on an equal basis without regard to the individual’s age, race, color, gender, sexual orientation, gender identity or expression, religion, national origin, marital status, domestic partner relationship, physical characteristics, disability, or other protected characteristics under applicable federal, state or local laws or ordinances.  Dykema will make reasonable efforts to accommodate the known disabilities of employees who are otherwise qualified to perform the essential functions of the jobs involved.  It is the responsibility of every individual concerned with personnel actions, including management, supervision, recruiting, compensation, benefits, promotions, work assignments, and training, to ensure that these activities are administered consistent with the Firm’s goal of furthering the principle of equal employment opportunity. 

E-VERIFY

Dykema uses E-Verify in its hiring practices to achieve a lawful workforce.  E-Verify is a registered trademark of the U.S. Department of Homeland Security.

ADDITIONAL INFORMATION

This job posting is intended to describe the essential duties and responsibilities, the specialized job functions, and the essential requirements of this job.  It is not intended to be an exhaustive statement of all supplemental duties, responsibilities, non-essential requirements, or reflect any accommodations made under the Americans with Disabilities Act or the Michigan Persons with Disabilities Civil Rights Act.