Position Title:  Executive Assistant - On-site  

Reports To:   Executive Committee

Schedule Hours:  Monday - Friday / 8:00am - 4:30pm As needed for support

Employment Type: Non-exempt/Full-Time

Wage Range:  $20 - $28/hr 

Position Summary

The Executive Assistant serves as a trusted partner to the Executive Committee, providing high-level administrative, organizational, and communication support to ensure effective governance and operational alignment. This role requires strong discretion, adaptability, and the ability to manage complex priorities in a dynamic tribal environment while upholding ITKN values of sovereignty, respect, and community stewardship. 

Key Responsibilities

Executive & Administrative Support

• Manage complex calendars, scheduling, and meeting coordination
• Prepare agendas, reports, presentations, and official correspondence
• Record and maintain accurate meeting minutes and documentation
• Coordinate travel, accommodations, and expense tracking

Communication & Liaison

• Serve as liaison between Executive Committee, departments, and external partners
• Screen and prioritize communications, ensuring timely follow-up
• Ensure timely and accurate flow of information across leadership and stakeholders

Administrative & Operational Support

• Maintain filing systems, records, and administrative processes
• Track priorities, deadlines, and follow-ups for leadership initiatives
• Coordinate meetings, events, and organizational logistics
• Support development and organization of internal processes and documentation

Confidentiality & Governance Support

• Maintain strict confidentiality with sensitive tribal and leadership information
• Support documentation and communication aligned with governance processes
• Assist in maintaining clear coordination between Executive Committee responsibilities and operational functions

General Duties

• Provide administrative support including document preparation and data tracking
• Complete special projects and additional duties as assigned

Qualifications

• Associate’s Degree or higher
• Minimum of 3 years of experience supporting senior leadership
• Experience managing calendars, communications, and administrative processes

Preferred

• Experience working in tribal government or public sector
• Knowledge of governance or board-level support processes

Decision-Making & Scope

• Exercises judgment in prioritizing tasks and managing executive schedules
• Supports coordination of leadership activities and communication flow
• Identifies and resolves administrative and scheduling challenges
• Operates with discretion in handling sensitive information

Work Environment

• Office-based environment with frequent interaction with leadership and staff
• May require attendance at meetings, community events, and leadership functions
• Occasional extended hours based on leadership needs

Required Skills & Abilities

• Strong organizational and time-management skills
• Ability to manage multiple priorities and deadlines
• Effective verbal and written communication skills
• Strong attention to detail and problem-solving ability
• High level of confidentiality and professionalism
• Ability to work independently and as part of a team

Software & Tools

• Computer literacy, including Microsoft Office and Google Suite 
• General office equipment systems and scheduling tools

Benefits and How to Apply:

• Health, Dental, Vision, Voluntary short term disability, Life Insurance, employee assistance program and other benefits/perks provided
• 401 K with up to 3% match, paid holidays, biweekly pay schedule

Native American Preference is given (BIA Form 4432). For more information regarding this position, please call 785-595-3258.

To apply: Visit https://iowatribeofkansasandnebraska.com for applications. 

Resumes can be e-mailed to dzerkel@iowas.org or mailed to:

Iowa Tribe of Kansas and Nebraska

3345 B Thrasher Road

White Cloud, Kansas 66094

(785) 595-3258 or (785) 595-3259

Fax (785) 595-6610