An Administrative Assistant I at Dow Aero plays a crucial role in ensuring the smooth operation of an office by providing essential administrative support, facilitating communication, ensuring efficient workflow, and organizing tasks. 

• High degree of an attention to detail;
• Ability to work on sensitive data while maintaining confidentiality;
• Quality-minded focus; and
• High energy, plus flexibility in a high-paced and deadline driven organization.

Essential Functions

• Knowledge of basic office management systems and procedures, along with willingness to quickly learn commercial and proprietary software operating procedures;
  
• Provide excellent customer service to all staff, management, executives, and guests while emitting a positive attitude;
• Ability to establish and maintain effective working relationships with others;
• Maintain current filing system, while preserving its structure and function;
• Aid all employees and management;
  
• Conduct basic data entry within spreadsheets, along with commercial and proprietary software solutions;
• Create and issue certain Purchase Orders and process company expenses for payment;
• Retrieve, sort, and distribute all inbound mail and prepare outbound mail for pickup;
• Ability to establish and maintain effective working relationships with others;
• Ability to produce consistent high-quality work;
• Provide general administrative support services; and
• Conduct routine basic cleaning duties.
  

Competencies

• Communication Proficiency
• Customer/Client Focus
• Ethical Conduct
• Thoroughness
• Time Management

Required Education or Experience

• One or more years of administrative experience in an office environment
• Solid understanding of working on Windows computers operating systems
• General knowledge of MS Office software, primarily Excel, PowerPoint and Word
• Eligibility to drive standard-sized vehicles

Primary Work Environments

• Climate controlled office; and
• Limited climate-controlled file archive area.

Physical Demands

The following is representative of successfully performing the essential functions of this job. Reasonable accommodations can be evaluated and appropriately implemented where possible to enable individuals with disabilities, or other limitations, improved comfort when performing duties. 

• Hear;
• Lift, push, and pull objects (up to 35 pounds);
• Reach with arms and hands;
• Stand;
• Stretch;
• Talk;
• Use hands and fingers;
• View; and
• Walk.

Expected Days and Hours

• Monday through Friday
  
  • 8:00a.m. to 5:00p.m.
  • Flexible

Other Duties

Please be aware this job listing is not designed to contain a comprehensive list of job duties, responsibilities, and/or activities that are required. Actual assigned duties, responsibilities, and activities may change at any time.

Equal Employment Opportunity

Dow Aero does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, genetic information, disability, and/or any other characteristic protected by applicable federal, state, or local law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. In order to provide equal employment and advancement opportunities to all individuals, employment decisions at Dow Aero will be based on merit, qualifications, and/or abilities.

Drug Screening

Any selected candidate for this role shall be screened, at minimum, for the unlawful use of the following drugs:

• Marijuana;
• Cocaine;
• Opioids;
• Phencyclidine (PCP); and
• Amphetamines.

Screenings are conducted in accordance with federal, state, and/or other local laws. Results shall be collected and approved prior to starting with Dow Aero. Additionally, as this position includes safety-sensitive job functions, screenings will also be conducted in accordance with Department of Transportation (DOT) and Federal Aviation Administration (FAA) regulations.

Communication

Dow Aero primarily communicates with applicants via email. Dependent on your email security settings, messages may be inadvertently placed in your email's Junk/Spam mailbox folder. To ensure proper delivery to your Inbox, please add the app.bamboohr.com domain to your email client's approved senders list.