Department        County Attorney

Classification      Grade 9

Reports to            Office Administrator

                                County Attorney                              

Unit                        N/A                                                  

Supervises            N/A

FLSA Status          Non-exempt

Position Description 

Provide legal office support to the County Attorney and Assistant County Attorneys by preparing and maintaining documents and coordinating activities supporting office functions.

Essential Duties and Responsibilities

• Maintain and manage electronic case files, prepare and proof legal documents, and support attorneys with case preparation and administrative tasks.
• Review law enforcement reports to determine offense levels, organize case data, and gather records for court files.
• Coordinate attorney and staff workflow, oversee electronic filing systems, and help develop office procedures.
• Additional duties include administering the Juvenile Diversion Program, coordinating forfeitures and extraditions, drafting subpoenas and orders, performing filing functions, and assisting with basic IT troubleshooting.

Qualifications and Knowledge, Skills and Abilities

Minimum qualifications

• High school graduate or equivalent
• 2 years post-secondary education in legal administration or related field, or 2 years relevant work experience, or equivalent combination (equate to 2 years)
• Eligible to become a Notary Public in the State of MN
• Successful completion of a MN Bureau of Criminal Apprehension (BCA) background check

Knowledge, Skills and Abilities

Knowledge:  Microsoft Office suite (Word and Excel). Office procedures, data entry and record keeping. Legal terminology and procedures. Criminal, civil and juvenile justice systems

Adhere to all laws, statutes, policies and rules with the essential level of confidentiality and safety required of the position.

Skills: English grammar, punctuation and vocabulary. Customer service. Effective communication, both orally and written. Attend trainings/meetings/make office deliveries, on an as needed basis, via a reliable means of transportation

 Proficient in using automated systems relevant to the position.  Communicate effectively both orally and in writing with all stakeholders relevant to the position.  Detail-oriented with strong organizational skills, accuracy, and problem solving.

Abilities: Demonstrated ability to follow established procedures and directives from supervisors. Organized. Attention to detail. Maintain confidentiality. Handle multiple tasks. Establish and maintain effective working relationships

Establish and maintain effective working relationships.  Follow established procedures and directives from supervisors. 

Preferred Qualifications

• Work experience in a county legal department (i.e. County Attorney, Court Administration)
• Work experience in other government entity legal department (i.e. City Attorney, public defender, defense work) or criminal law work experience
• Work experience with prosecutorial case management system software
• Work experience with MN Court Information systems (MNCIS) and/or programs that utilize electronic filing, sharing court information and retrieval of court documents
• Work experience with a law enforcement agency’s records management system (RMS) and/or Criminal Justice Information Systems (CJIS)

Physical Requirements

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.  Sedentary work involves sitting most of the time.  Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Note (Management Right)

The above position description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.  Regular attendance on the job and the performance of other duties as assigned are required.  The County retains the discretion to add or change the contents of this position description at any time.