Job Purpose 

• Oversee day-to-day office operations and cleanliness to ensure an efficient, professional, and welcoming environment, including kitchen maintenance and cleaning (dishes, counters, appliances, etc.). 
• ​Serve as liaison to building facilities management for suite-specific needs (HVAC, cleaning, access/badging, deliveries) and manage internal office operations (space planning, desk assignments, office and seasonal décor); escalate maintenance requests as needed.
• Communicate building updates to OSE staff when they affect suite operations. 
• Maintain office supply inventory and equipment; manage vendor relationships and contracts (supplies, printers/copiers, coffee/water service, shredding, courier). 
• Develop, document, and improve office policies, procedures, and administrative systems for consistency and compliance. 
• Act as primary point of contact for mail, shipping/receiving, deliveries, and general office inquiries. 
• Coordinate technology and access needs in partnership with IT providers (e.g., Ricoh), including onboarding devices, granting access, and supporting cell phone users as needed. 
• Track and reconcile administrative expenses; support logging of incoming checks and cash and maintain organized records for audits and reporting. 
• Provide temporary coverage for team members during PTO or other absences to maintain continuity of operations. 
• Own office culture initiatives, partnering with HR to deliver mission-aligned team building, appreciation events, and staff supports. 
• Perform other duties and responsibilities as requested or .