FRAMINGHAM PUBLIC SCHOOLS

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Extended School Year (ESY) Secretary

Department of Special Education

Summer 2026

• Current employees of Framingham Public Schools are preferred.

• Educational Requirement: A high school diploma or equivalent is required; additional post-secondary education in office administration or a related field is preferred.

• Professional Experience: A minimum of one (1) year of experience in a clerical or secretarial role, preferably in a school or high-volume office setting, is required.

• Specialized Knowledge: Proficiency in office software (Google Workspace) and experience with student information systems (e.g., Aspen) is preferred.

• Language Proficiency: Fluency in Spanish and/or Portuguese is strongly preferred.

• Communication & Presentation: Communicate clearly and concisely in both oral and written forms; effectively present information and respond to questions from staff, parents, and the general public.
• Analytical Thinking & Problem Solving: Read, analyze, and interpret professional periodicals, technical procedures, and governmental regulations. Define problems, collect data, establish facts, and draw valid conclusions to inform decisions for student success.  
• Relationship Building & Cultural Proficiency: Establish and maintain effective working relationships with students, caregivers, staff, and the community. Work with individuals and families of diverse backgrounds in an equitable, inclusive, and culturally proficient manner.  
• Professionalism, Attendance & Adaptability: Maintain regular and punctual attendance to ensure consistent department operations and district-wide support. React professionally and objectively to unpredictable situations, such as behavioral issues or environmental changes, while maintaining a proactive, reflective, and solution-focused approach.
• Organizational Management: Work independently, prioritize tasks, and manage several projects simultaneously while maintaining strong organizational skills to balance the demands of a multi-tasking position.  
• Compliance & Confidentiality: Perform duties with awareness of district requirements, state and federal laws, and Framingham Public Schools policies. Maintain appropriate confidential records in accordance with FERPA/603 CMR 28.00.  
• Instructional Leadership: Apply knowledge of current research and theory in education. Demonstrate strong teaching, coaching, and leadership skills in a team setting.  
• Technology: Operate and acquire skills in computer software, including Google Workspace, and use instructional technology appropriately to facilitate learning.

• Manage the daily operations of the ESY program office, including answering phones, greeting visitors, and directing inquiries to the appropriate staff or departments.

• Responsible for the accurate collection and entry of daily student and staff attendance; maintain up-to-date program rosters and emergency contact information.

• Facilitate effective communication between the program and families regarding schedules, transportation updates, and program announcements.

• Organize and maintain confidential student files and program documentation in strict accordance with FERPA and district privacy protocols.

• Assist Program Coordinators in gathering and organizing staff time-sheets and attendance records for timely payroll submission.

• Support the On-Site Coordinator with the distribution of supplies, coordination of transportation manifests, and preparation of program materials.

• Assist the school nurse and administration in managing office-based student needs, including tracking incident reports or dismissal changes.

• Ensure a welcoming and culturally responsive office environment that reflects the diversity of the Framingham community.

Other reasonable duties as assigned by the Extended School Year (ESY) Director. 

• Mobility & Navigation: Must move throughout school buildings and grounds frequently; navigate quickly across even or uneven surfaces to respond to student needs or emergencies.  
• Stationary Tasks: Often remains in a stationary position for administrative tasks, such as reporting and data entry.  
• Technology & Data: Ability to read and input digital and printed data (e.g., complex IEP/evaluative reports) using office productivity machinery.  
• Manual Dexterity: Frequent use of hands/arms to operate technology and handle instructional or administrative tools.  
• Physical Strength: Ability to lift at least 20 lbs (e.g., books, supplies, or medical/adaptive equipment).  
• Sensory Requirements: Must see and hear on a continuous basis to ensure student safety in a dynamic environment.  
• Working Environment: Works in a school setting with moderate-to-high noise levels; requires the ability to maintain focus amid frequent interruptions.  
• Crisis Management: Ability to physically engage with and redirect students who exhibit challenging or aggressive behaviors to maintain a safe learning environment.
• Physical Stamina: Sufficient physical strength and agility to manage active behavioral interventions and ensure student supervision during periods of emotional dysregulation.
• Interaction Level: Must frequently sit, stoop, kneel, crouch, or crawl to interact with early childhood students at their eye level.  
• Physical Lifting: Ability to lift and/or move at least 40 lbs (e.g., lifting small children, moving play equipment, or utilizing adaptive medical equipment).  
• Hygiene & Safety: Directly responsible for safety and well-being; includes potential exposure to bodily fluids or pathogens associated with early childhood care (e.g., diapering and toileting).

• Extended School Year (ESY) Director (and/or designee)

• The performance of this job will be evaluated in accordance with the Framingham School Committee Contract.

• This position is classified as Non-Exempt (Hourly).

• Program Duration: This role is in July and early August. Candidates must be available to attend all mandatory summer program orientation and training days.
• Attendance Requirement: Consistent attendance for the full duration of the summer programming is a prerequisite for eligibility and continued employment in this role.
• Contractual Status: This position is covered under the Framingham School Committee Contract.
• Operational Flexibility: The District reserves the right to transfer personnel to different school sites or programs based on student enrollment, specialized needs, and the best interests of the children.