1 administrative assistant ii anesthesiology jobs found
Scheduled Hours
40Position Summary
The Department of Anesthesiology seeks an Administrative Assistant to provide administrative support for multiple Division Chiefs and their respective divisions. This position supports the coordination of division activities, faculty initiatives, and day-to-day administrative functions within the department. The Administrative Assistant will work closely with division leadership, faculty, and departmental staff to ensure efficient communication, scheduling, and organization of division operations.This position provides support to the Division Chiefs for the Cardiothoracic, Regional and Ambulatory, Progress West Hospital, Barnes-Jewish West County Hospital, and Missouri Baptist Medical Center divisions.
An ideal candidate is highly organized, detail-oriented, and able to manage competing priorities in a fast-paced academic medical environment.
Job Description
Primary Duties & Responsibilities:
Provides administrative support to six Division Chiefs and assists with coordination of division activities and faculty initiatives. Maintains calendars and scheduling for meetings, conferences, and division-related events.
Provides logistical support and preparation for division meetings, including preparation of materials and distribution of information to faculty and staff. Serves as a point of contact for division communications with faculty, trainees, staff, and departmental leadership.
Assists with preparation and organization of reports, presentations, and other administrative materials.
Maintains division office spaces and assists with office supply inventory and coordinates purchase of supplies as needed.
Maintains organized records and tracks division-related information and documentation as needed, which may include contact information, directories, departmental lists, email lists and databases.
Supports division projects and initiatives as assigned by Division Chiefs or departmental leadership.
Assists with special projects and departmental initiatives as needed.
Performs other duties as assigned.
Working Conditions:
Job Location/Working Conditions
Normal office environment
Ability to travel to various on- and off-campus locations
Physical Effort
Typically working at desk or table
Repetitive wrist, hand or finger movement
Occasional lifting (25 lbs or less)
Equipment
Office equipment
Required Qualifications
Education:
High school diploma or equivalent high school certification or combination of education and/or experience.
Certifications/Professional Licenses:
Work Experience:
Skills:
Driver's License:
More About This Job
WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.Preferred Qualifications
Education:
Bachelor's degree
Certifications/Professional Licenses:
Work Experience:
Skills:
Computer Literacy, Interpersonal Communication, Microsoft Access, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Procedures, Oral Communications, Teamwork, Working Independently, Written CommunicationGrade
G07-HSalary Range
$19.29 - $29.91 / HourlyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.Questions
For frequently asked questions about the application process, please refer to our External Applicant FAQ.
Accommodation
If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.Benefits Statement
Personal
Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Take advantage of our free Metro transit U-Pass for eligible employees.
WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
EEO Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.About Washington University in St Louis
Washington University in St. Louis offers rewarding opportunities in various fields at all levels, with positions in engineering, nursing and health care, research, administration, technology, security and more. We seek people from diverse backgrounds to join us in a supportive environment that encourages boldness, inclusion and creativity. Working at WashU: Essential to every aspect of the university’s mission, our employees enrich students’ learning experiences, discover and build knowledge, advance health, save lives, and support excellence in all that we do. THE EMPLOYEE EXPERIENCE WashU’s employee experience includes five areas of focus, concentrating on the dynamic relationship between all facets of well-being and the diverse needs of people. The employee experience spans many important areas, including work-life integration, growth and development, physical and mental health, financial well-being and a vibrant, inclusive culture and community. We want our people to thrive, personally and professionally, and empower everyone to engage, take care of themselves and their families and achieve success in a meaningful career to live out their life’s purpose at WashU while supporting our missions. Thanks, in part, to our employees, WashU is Missouri’s top employer, as ranked by Forbes. UNIQUE BENEFITS WashU is committed to providing you with a comprehensive and competitive benefits package. You and your family have access to benefits and resources, such as health care, vision, dental and insurance coverage, tuition assistance and reimbursement for dependent children, financial well-being benefits as well as well-being and mental health programming and support. EMPLOYEE WELL-BEING Our holistic approach to well-being includes more than your physical and mental health – we also want you to feel supported financially and professionally. From our employee assistance program, Work-Life Solutions, to our on-going programming for mindfulness, learning and development and financial security, we’re here to help you take care. Our well-being team also provides excellent health, dental, vision and insurance options in addition to many physical activity programming and employee perks. For more information on benefits, development opportunities, wellness and engagement opportunities for employees, visit hr.wustl.edu.