Executive Assistant, Human Resources 

Pella, IA (On-Site) 
 

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support both our EVP & CHRO and VP, Business HR and act as a liaison between the Executive and the HR Organization. This role is ideal for someone who thrives in a fast-paced environment, anticipates needs, and enjoys being a trusted advisor to executives.  

Key Responsibilities: 

• Offer a consultative approach to calendar management: 
  • Optimize executive office time by consolidating meetings when appropriate, protecting time through gatekeeping, and prioritizing incoming requests.
• Assist with PowerPoint Presentations.
• Manage work related expenses and budgets.
• Plan and coordinate travel itineraries.
• Serve as a liaison between the executives and internal/external stakeholders.
• Prepare meeting agendas, take minutes, and track action items.
• Draft and manage correspondence, presentations, and reports.
• Identify issues and develop effective solutions independently and with discretion.
• Organize and coordinate events, meetings, and conferences; both on and offsite (Minimal travel is possible).
• Support and/or lead special projects and initiatives as needed: 
  • Annual Chairmans Club Dinner.
  • HR Projects as assigned.

Qualifications: 

• 5+ years of experience as an EA, providing support to an Executive.
• High level of discretion, professionalism, and confidentiality.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• Proven track record of building positive relationships with stakeholders at all levels.
• Ability to work independently and manage multiple priorities in a fast-paced and dynamic environment.
• Strong problem-solving and critical thinking skills.
• Ability to anticipate needs and proactively address challenges.
• Proficiency in Microsoft Office Suite & SharePoint (Emphasis on Outlook and PowerPoint).
• Champion, role model, and embed Pella’s Culture (Care Boldly, Learn Rapidly, Drive Results).