POSITION(S): Secretary III (Health Services Office) - Bilingual English/Spanish Preferred

Site: Arroyo Grande High School

REQUIREMENTS:

• Graduation from high school or its equivalent.
• Two years of previous experience in clerical or secretarial work
• See job description for additional requirements.

WORK DAYS:    230 days (10.5 months) -  230 Day Work Year Calendar

    Monday - Friday, 8 hours/day, 7:45 a.m. - 4:15 p.m.    

    Position is currently available.

SALARY:    Range 20 -  $20.64 to $26.37 hourly rate 

    Salary prorated based on start date and prior experience.

• CLASSIFIED Salary Schedule 

HEALTH BENEFITS:    •    CLASSIFIED Health Plans & Rates 

PROCEDURE FOR APPLICATIONS:

• All interested current employees may apply as an internal applicant and include a 50 wpm net typing certificate (on-line typing certificates are not accepted).

• All interested outside applicants may apply as an external applicant and include the following:  Cover Letter, Resume, One (1) current letter of reference, 50 wpm net typing certificate (on-line typing certificates are not accepted)

APPLICATION DEADLINE:    Application and supporting documents must be submitted by FRIDAY, MAY 15, 2026 AT 4:30 P.M.

The provisions of this Notice of Vacancy do not constitute a contract expressed or implied and any of the provisions contained herein may be modified or revoked without notice.

The Lucia Mar Unified School District prohibits unlawful discrimination, intimidation, harassment (including sex-based harassment) or bullying based on a person's actual or perceived race; color; ancestry; nationality; national origin; immigration status; ethnic group identification; ethnicity; age; religion; pregnancy, childbirth, termination of pregnancy, or lactation, including related medical conditions and recovery;  parental, family, or marital status; reproductive health decision making;  physical or mental disability; medical condition; sex; sex stereotypes; sex characteristics; sexual orientation; gender; gender identity; gender expression; veteran or military status; or genetic information; or association with a person or group with one or more of these actual or perceived characteristics. For questions or complaints, contact Equity Compliance Officer and Title IX Coordinator: Jennifer Handy, Assistant Superintendent of Human Resources at 602 Orchard Street, Arroyo Grande, California, 93420. Phone: 805-474-3000 ext. 1190  Email: jennifer.handy@lmusd.org

AN EQUAL OPPORTUNITY EMPLOYER
 

REVISED DATE:                November 18, 2014
TITLE:                                SECRETARY III                                                 
SALARY RANGE:              20
 
JOB SUMMARY
Under direct supervision, serves as secretary to an administrator and/or guidance team.  Provide clerical support, word processing, filing, answering telephones complete student attendance reports and related tasks, update Student Emergency Cards, and other school office duties. 
 
QUALIFICATIONS
a.             Required:
                1.             Graduation from high school or its equivalent.
                2.             Two years of previous experience in clerical or secretarial work.
                3.             Ability to keyboard at 50 words-per-minute as evidenced by a keyboarding certificate.
                4.             Knowledge of current office practices and procedures, including proper telephone techniques, spelling, punctuation grammatical usage, word processing, accurate alpha-numeric filing, proficient use of current office equipment including computers, fax machines, and photo-copier.
                5.             Ability to read, understand, and follow oral and written instructions.
                6.             Ability to organize and execute work efficiently.
                7.             Ability to act calmly and sensibly in stressful situations.
                8.             Ability to multi-task in a fast-paced environment and with frequent interruptions.
                9.             Ability to establish and maintain effective working relationships with staff, students, and parents.
 
b.             Desirable:
                1.             Additional training in typing, business correspondence and current office methods.
                2.             Valid California driver license.
                3.             Ability to communicate in Spanish.
                4.             School office experience as a Secretary I or II, or equivalent office experience.
                5.             Knowledge and experience with Microsoft Office Suite, including Word, Excel, Powerpoint, Publisher and Outlook.
                6.             Experience with Aeries and QSS.
 
ESSENTIAL FUNCTIONS
                1.             Perform a variety of clerical tasks including word processing, proofreading, filing, checking and recording information; compiling and organizing reports; maintain calendar and arrange appointments, prepare requisitions and maintain records of
                                supplies, receive equipment and maintain inventory file.
                2.             Enroll and discharge students as directed.
                3.             Input student daily attendance including tardies, absences, lunch count, etc., and, generate attendance reports and letters as necessary.
                4.             Generate Independent Study (IS) contracts; maintain IS log; collect student materials/lessons, and other related activities.
                5.             Update Student Emergency Cards, as needed or directed.
                6.             Assist with generating purchase, technology, and/or work orders as directed.
                7.             Assist with maintaining school volunteer information/database/files.
                8.             Assist with providing first aid and medications to students as needed; record information in student first aid log; communicate with parents regarding student first aid situations.
                9.             Assist with SubCast/SubFinder and organizing information for daily substitutes.
              10.            Distribute mail; send fax messages, record and send messages.
              11.            Schedule meetings as needed, including but not limited to: SST, IEP, and School Site Council.
              12.            Answer telephone and give out appropriate information to school personnel and the public.
              13.            Perform other duties as reasonably related to classification.
 
OTHER ESSENTIAL FUNCTIONS/PHYSICAL REQUIREMENTS

1. Ability to sit for extended periods of time.
2. Ability to see and read printed matter with or without visual aids.
3. Facility to hear and understand speech at normal levels and to hear and understand speech on the telephone.
4. Ability to communicate so others will clearly understand normal conversation.
5. Physical dexterity in limbs and digits to operate computer keyboard and other office machines used in the office.
6. Ability to stand, walk, twist, bend over, grasp, reach overhead, push, pull, move, lift and/or carry up to 5 pounds on a regular basis and up to 15 pounds occasionally.

 OTHER ESSENTIAL FUNCTIONS/MENTAL REQUIREMENTS
       1.  Ability to concentrate on a single task for up to two (2) hours at a time.
       2.  Ability to learn quickly and adapt to a variety of machinery, instructions, and task methods.               
       3.  Ability to multi-task and meet deadlines in terms of work assignment schedules.
       4.  Ability to work in stressful situations and remain calm under pressure.
 
OTHER ESSENTIAL FUNCTIONS/SOCIAL REQUIREMENTS
       1.  Interact daily in person with other members of the school staff, students, parents, community members, vendors and other school visitors, and possess comfortable interpersonal skills and cooperative attitudes.                
       2.  Because of the time urgent nature of duties and because work product of position is interdependent with that of other staff, consistent attendance is required.
       3. Convey an understanding, patient attitude toward other staff, students, parents, community members, vendors, and other school visitors. 
       4. Maintain the privacy of confidential information. 

NOTE: This list of essential functions and of physical requirements is not exhaustive and may be supplemented as necessary in accordance with the requirements of the job.
 
SUPERVISION: The Secretary III is under the general supervision of the principal or other management designee.