JD
For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive.
As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification every year since 2022!
Job Description:
This Executive Assistant role with a financial focus plays a critical part in supporting leadership operations and ensuring daily workflows run smoothly and efficiently. The position centers on inbox management, scheduling, task coordination, and financial follow‑up, helping leadership stay organized, informed, and focused on higher‑priority work. You will work closely with internal stakeholders to track tasks, manage calendars, and prepare accurate written communications that support billing and accounts receivable processes. This is an ideal opportunity for someone who thrives in structured environments, values written clarity, and enjoys supporting both operational and finance‑related tasks. Attention to detail, reliability, and comfort working behind the scenes will be key to success with Job Duck.
• Compensation Range: 1,245 to 1,350
Responsibilities include, but are not limited to:
Prepare past‑due and retainer replenishment letters for review and approval
Schedule internal and external meetings
Enter, update, and manage tasks in Asana
Categorize incoming emails and organize them into folders
Track time accurately within internal accounting systems
Support leadership with block scheduling and calendar management
Coordinate with internal team members to produce weekly accounts receivable lists
Prepare draft responses and follow‑up emails related to payments
Identify and summarize high‑priority emails for leadership review
Requirements:
• Full time role supporting leadership operations and financial coordination
• Work schedule: 8:00 AM to 5:00 PM CST
• Low call volume, primarily focused on coordination and scheduling
• Primarily written communication with internal team members and clients
• Strong emphasis on accuracy, documentation, and time tracking
Software and Tools Required
• Asana for task and workflow management
• CosmoLex for timekeeping and accounting documentation
• Email and calendar management systems
• Internal communication tools
• CRM and VoIP tools as used by the organization
Work Shift:
8:00 AM - 5:00 PM [CST][CDT] (United States of America)Languages:
English, SpanishReady to dive in? Apply now and make sure to follow all the instructions!
Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process.
Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.