The position of Office Manager is for the purpose of managing the operations and functions of the school and provides administrative support for the building administration.

COMMITMENT TO EQUITY:

The Bellevue School District is committed to a diverse workforce representative of our students, one that embraces and models cultural competency as an international community.

DUTIES & RESPONSIBILITIES: (These duties are a representative sample; position assignments may vary.)

Functions as a school ambassador
Provides first-line exceptional experiences to staff, students and the community
Serves as onsite specialist for human resources functions
Oversees and manages business processes including purchasing, inventory, accounting, payroll, expenditures and school budget including general school budget and ASB
Manages communication functions as required for the position
Provides administrative support for building administrators and teaching staff as applicable
Manages and oversees building use and activities
Manages and coordinates school events as directed by the principal and related to the particular building assignment
Provides facilities management and coordination with a focus on maintaining building safety, security and access
Serves as a community contact and school liaison as required
Collaborates and serves as a liaison with a variety of departmental stakeholders regarding school operations
Manages, prioritizes and problem-solves emergent needs of students, parents, and staff as it pertains to this position
Collaborates with building administrators and nurse to ensure proper clinic/health room supervision
Manages and performs clinic/health room needs as required
Builds, establishes and maintains positive, respectful and professional relationships with students, staff and the community to support a safe and civil environment
Ensures daily management of substitutes and classroom coverage
Manages and implements scheduling needs that impact students, staff and the community
Directs operational functions, procedures and protocols of the school office including attendance, ASB, accounting, and student registration
Engages in process improvement related to the position
Engages with and monitors students as needed
Exercises and maintains confidentiality as required by FERPA, and other related laws and policies
May function as the building registrar, student placement manager and provide oversight of student enrollment (elementary only)
Acts as custodian of student records (elementary only)
Manages textbook purchases and inventory as related for the position
Elementary office managers may have more direct performance of key duties
Secondary office managers may have more responsibility directing the work of other staff members
May provide coaching and guided support for other administrative support positions
Performs other job-related duties as assigned

REPORTING RELATIONSHIPS:

• Reports directly to and is supervised by the Building Principal

EDUCATION & EXPERIENCE (positions in this class typically require):

Required:

High school diploma or equivalent
Associates degree in business or related field or the equivalent of post-secondary education
Previous experience in a school setting

Preferred:

Experience working in an administrative support position within a school setting.
Public school experience.

Allowable Substitutions:

Experience may be considered and substituted for Associates degree or post-secondary education

LICENSING REQUIREMENTS (positions in this class typically require):

• Valid First Aid and CPR certification if assigned to health clinic.

KNOWLEDGE (position requirements at entry):

Understands school operations, policies and procedures
Ability to use variety of computer software applications, including Microsoft Office and Office 365, including navigation and keyboarding skills as needed
Understands basic public and community relations techniques
Possesses basic accounting and budgeting processes

SKILLS (position requirements at entry):

Communicates effectively and professionally verbally, nonverbally and in written form with a variety of stakeholders
Demonstrates ability to interact professionally, positively and appropriately with a variety of stakeholders
Ability to manage a variety of tasks simultaneously
Possesses problem-solving skills and applies them on a regular basis
Demonstrates effective personal organizing skills to manage the daily activities associated with the position
Ability and willingness to adapt to a variety of changing needs
Demonstrates multicultural sensitivity with the ability to effectively and collaboratively work with diverse populations
Ability to perform all duties in accordance with all applicable Board policies and district and legal requirements
Ability to meet and maintain punctuality and attendance expectations

PHYSICAL REQUIREMENTS:

Positions in this class typically require: stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, finger dexterity, grasping, talking, hearing, seeing, and repetitive motions.

Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time.

Incumbents may be subjected to moving mechanical parts, odors, chemicals, extreme temperatures, inadequate lighting, workspace restrictions, and intense noises.

CONDITIONS OF EMPLOYMENT:

AISP salary classification pay range G $ 38.82 to $ 40.77 (starting wage is $ 38.82 per hour) based on negotiated collective bargaining agreement) 40 hours per week, M-F 6:30am to 3:00pm for a 260-day annual assignment (expected start date to late summer). Medical, dental, vision, long-term disability, and life-insurance eligibility is based upon 630 hours worked within a school year. Retirement provided through Washington State Department of Retirement Systems.

NOTE:

The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

Verification of identity and authorization to work in the United States must be completed. The District does not currently provide visa sponsorship. All offers of employment are contingent upon satisfactory results of background checks with prior employers/professional references; satisfactory outcome of a criminal history background check (includes fingerprinting); satisfactory outcome of sexual misconduct information from prior school district employers; and approval by the Bellevue School Board.

Bellevue School District does not discriminate in any programs or activities on the basis of sex, race, ethnicity, creed, religion, color, national origin, age, honorably discharged veteran or military status, sexual orientation, gender expression, gender identity, homelessness, immigration or citizenship status, the presence of any sensory, mental, or physical disability, neurodivergence, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts of America and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination:

Civil Rights, Racial Discrimination, and Gender Expression or Identity Discrimination: Civil Rights/Nondiscrimination Compliance Coordinator Nancy Pham, (425) 456-4040 or phamn@bsd405.org.

Sex-based Discrimination, including Sexual Harassment: Title IX Coordinator: Jeff Lowell, (425) 456-4010 or lowellj@bsd405.org.

Disability Discrimination:
Section 504/ADA Coordinator: Kerince Bowen, (425) 456-4168 or bowenk@bsd405.org

Mailing address for all three: 12111 NE 1st Street, Bellevue, WA 98005.

Members of the public with disabilities who have specific concerns about the effectiveness of the District’s communications to them should contact Janine Thorn, Chief Communications and Engagement Officer, at 425-456-4000 or thornj@bsd405.org.

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