Senior Executive Assistant - Kids Dental Brands

Founded in 2002, Kids Dental Brands has been dedicated to providing high-quality dental care to children of all backgrounds in a fun, safe, and welcoming environment. With nearly 50 practices across the country, we continue to grow by staying true to our patient-centered, doctor-led philosophy.

The Opportunity

We are seeking a highly organized and proactive Senior Executive Assistant to partner closely with our CEO and senior leadership team. In this role, you will play a critical part in keeping priorities moving forward by managing schedules, coordinating cross-functional initiatives, and ensuring key projects stay on track in a fast-growing organization.

This position goes beyond traditional administrative support. You will actively contribute to project management, help drive execution of strategic initiatives, and serve as a trusted partner to leadership by turning plans into action. This role is ideal for someone who thrives in a fast-paced environment, enjoys solving problems, and takes pride in bringing structure and clarity to complex work.

Why Join Us?

At Kids Dental Brands, you�ll have the opportunity to work closely with executive leadership and directly impact how a growing organization operates. Your work will help support a mission-driven team focused on expanding access to high-quality dental care for children.

Summary of Essential Job Functions:

• Partner directly with the CEO to drive company priorities by coordinating projects, tracking progress, and ensuring alignment across teams.
• Maintain ownership of key initiatives, including timelines, risks, dependencies, and outcomes, to ensure accountability and follow-through.
• Coordinate cross-functional efforts across departments to keep projects moving forward and aligned with business goals.
• Translate complex information into clear, concise updates, summaries, and decision-ready materials for senior leadership.
• Track decisions, action items, and deliverables to ensure commitments are completed accurately and on time.
• Identify bottlenecks or inefficiencies and recommend practical improvements as the organization continues to grow.
• Improve and standardize workflows, project tracking, and communication processes to enhance operational effectiveness.
• Support executive meetings by managing scheduling, preparing agendas and materials, documenting outcomes, and ensuring follow-ups are completed.
• Ensure the CEO is fully prepared for meetings, presentations, travel, and key discussions.
• Manage the CEO�s calendar with a strong focus on priorities, efficiency, and overall business needs.
• Oversee the development of provider employment agreements and amendments using standardized templates.
• Partner with legal as needed to support contracting, templating, and compliance efforts.
• Maintain clear visibility for the CEO through organized meeting notes, reminders, and consolidated updates on initiative status.
• Collaborate with other executive assistants to support alignment across the executive team.
• Handle sensitive and confidential information with professionalism and discretion.
• Exercise sound judgment in managing communications, information flow, and stakeholder interactions on behalf of the CEO.
• Perform additional duties as needed to support leadership and business operations.

Compensation and Schedule

• Salary: $95,000 - $115,000 depending on experience
• Schedule: Full-time position with a standard business schedule, with flexibility to support executive needs as required
• Job Type: Hybrid - 4 days per week on-site

Qualifications:

• 3+ years supporting senior executives such as a CEO, President, or EVP in a fast-paced, growing organization
• Bachelor�s degree in business, operations, management, or a related field preferred
• Advanced proficiency in Microsoft Office
• Strong project management and organizational skills
• Ability to manage multiple priorities and work independently
• Excellent communication skills with the ability to simplify complex information
• High level of professionalism with demonstrated discretion in handling confidential and sensitive information
• Experience coordinating across teams and influencing without direct authority

Benefits That Support You Personally and Professionally:

At Kids Dental Brands, we offer a comprehensive and competitive benefits package designed to support your health, well-being, and future. Our offerings for this role include:

• Health Coverage - Medical, dental, vision, and basic life insurance.
• Supplemental Benefits - Voluntary life insurance, short- and long-term disability, legal assistance, identity theft protection, critical illness, hospitalization, and cancer insurance.
• Wellness Program - Incentive-based wellness initiatives to support your physical and mental health, plus access to our Employee Assistance Program.
• Financial Security � 401(k) retirement plan with company match to help you plan for the future.
• Paid Time Off - Enjoy a healthy work-life balance with paid time off, eight paid holidays annually, and dedicated wellness days.

Apply today to be a trusted partner to leadership and help drive meaningful impact.