Job Summary
The Spencer Fox Eccles School of Medicine ( SFESOM ) Dean’s Office Finance Unit serves as a centralized financial resource for 24 academic departments and provides financial operational support for more than 15 Dean’s Office units. The Administrative Assistant is the first line of contact for SFESOM Dean’s Finance customers. Providing excellent customer service and office support is a major role of the position. In addition, the Administrative Assistant will be a key contact for purchasing-related questions and will be a purchaser for the SFESOM Dean’s Office. The position also helps maintain the collection, compilation, and data input of SFESOM Dean’s Office financial transactions, supports scheduling, and the budget process, and helps manage the collection, primary review, and document flow for SFESOM department documents. Administrative Assistant Perform a variety of administrative support duties for an individual, group, or department to ensure office operations run smoothly and efficiently. Create and maintain files, compile reports, and manage, store, and disseminate information, ensuring security and compliance of information. Assist in planning department activities, manage meeting calendars, and make travel arrangements. Track expenses, monitor and order supplies, and schedule maintenance repairs. Remain knowledgeable of group / department policies. May make contacts of a sensitive, complex, and confidential nature. May work for one or several department professionals, division heads, officers, or managers. Learn more about the great benefits of working for University of Utah: benefits.utah.edu The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.

Responsibilities
Role Specific: Provides excellent customer service and fosters a professional and approachable working atmosphere for all, including Dean’s Office staff/faculty, SOM departments, and Dean’s Finance team members. Manages and coordinates Outlook Calendars for Vice Dean and Finance Managers. Assists with the administration of and education about SOM and University policies and procedures. Purchasing contact for SOM Dean’s Office, as well as a purchasing card holder. Processes the collection, compilation and entry of data for SOM Dean’s Office financial transactions. Assists SOM Dean’s Office Units with financial documentation preparation. Manages the collection, primary review and document flow of SOM department documents. Provides administrative support maintaining and ordering office supplies. Provides additional project support as needed. Administrative Assistants, II Perform a variety of administrative support duties for an individual, group, or department to ensure office operations run smoothly and efficiently. Create and maintain files, compile reports, and manage, store, and disseminate information, ensuring security and compliance of information. Assist in planning department activities, manage meeting calendars, and make travel arrangements. Track expenses, monitor and order supplies, and schedule maintenance repairs. Remain knowledgeable of group / department policies. May make contacts of a sensitive, complex, and confidential nature. May work for one or several department professionals, division heads, officers, or managers. Completes routine tasks under moderate supervision. Requires at least 1 year of related experience. This is an Intermediate Level position in the Support track. Job Code: S22732 Grade: S14

Minimum Qualifications
EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience). Department may hire employee at one of the following job levels: Administrative Assistants, II: Requires at least 1 year of related experience.