Job Summary
The Administrative Assistant II serves as a vital member of the Veteran Business Outreach Center to provide skilled administrative support and routine administrative support including answering phones and routing calls, managing mail, maintaining files, coordinating events and travel, guest parking, room reservations, procurement, supporting advising team and other general administrative duties as assigned.

Essential Duties And Responsibilities
Oversees the daily office operations of a business or academic unit. Serves as a liaison and acts on behalf of administrator in dealings with internal and external clients. Serves as the point of contact for office. Performs a variety of administrative duties for the department. Answers questions by phone and email, routing calls, managing client intake steps, coordinating appointments, managing mail, and maintaining all department files. Ensures compliance with internal and external policies and procedures. Reviews and approves financial transactions including purchase orders, vouchers, deposits, transfer of funds, and procard transactions. Coordinates travel arrangements and prepares expense vouchers and expense reimbursements. Tracks and maintains departmental financial accounts (i.e., cost centers, grants, etc.). Composes correspondence on behalf of supervisor or under own signature. Assists in preparing reports on the status of the program including state of development, proposals, budget variances, or other documents as required for the program. Processes and maintains various personnel records (e.g., appointments, change of status, leave requests, terminations, etc.). Acts as the departmental timekeeper. Maintains calendar of events and arranges schedules and meetings, including but not limited to lectures, lectures series, workshops, meetings, and short courses. Assist with meeting logistics including room scheduling, ordering of food, arranging for accommodations such as chairs, tables, marker boards, AV equipment, etc. Assist in the creation and distribution of program materials, event flyers, forms, and general correspondence. Publishes and maintains department website, newsletter and other communication resources, including social media channels. Performs other duties assigned.

Minimum Qualifications
High school diploma or equivalent Minimum of four (4) years of experience providing secretarial or administrative support in increasingly demanding positions. An equivalent mix of education and relevant experience in similar roles may also be accepted.

Preferred Qualifications
Bachelor’s degree in communication, general studies, business, or related field. Experience with department budgets. Experience processing basic financial transactions. Experience with PeopleSoft. Experience with University of Texas at Arlington policies and procedures.

Work Schedule
Monday – Friday; 8:00am-5:00pm. Occasional work after hours may be required.