Job Summary:

The Administrative Assistant’s primary duties are greeting and assisting departmental walk-ins and telephone visitors. Acts as a resource for the Psychology department and builds effective, strong working relationships to enhance department operations and functions.

Essential Duties & Responsibilities:

• Provide administrative support services to the department in a manner that professionally, cordially, and efficiently assists students, faculty, staff, and visitors
• Perform routine office duties and functions including purchase orders, travel requests, and other business-related activities
• Works closely with Chair to assist with curriculum planning, course scheduling and special projects, as well as facilitate activities related to the department
• Gain expertise and remain current in knowledge of appropriate programs
• Embrace recruitment and retention efforts of the department and university, and support enrollment strategies
• Specific assignments are based on unit need and assigned by the supervisor which could include such things as departmental communications, maintaining department contact lists, office schedules, and serving as a liaison to administrative offices for maintenance, work orders, and assistance

Work Setting:

• Expectation of on-campus presence with attendance and punctuality
• Promote personal safety, safety procedures, and a safe work environment
• Reports to Chair of Psychology
• Employment at will
• Full-time status
• 12-month appointment
• Non-exempt

About SWOSU:

With locations in Weatherford, Yukon, Sayre, and online degree programs, SWOSU is one of the leading regional universities in the country. See what makes SWOSU and Weatherford so great!

Minimum Requirements:

• One-year experience as a secretary or acceptable equivalent experience or education
• Strong written, verbal, basic math skills, and interpersonal skills
• Utilize office equipment

Preferred Qualifications:

• Proficiency in Microsoft Office
• Knowledge of office management, bookkeeping, record keeping, and data management
• Such alternatives to the above qualifications as the President of SWOSU or their designee may find appropriate

Competencies:

• Organized, manages time effectively, and keeps tasks appropriately prioritized
• Maintains working knowledge of applicable regulations, policies, and protocols
• Ability to work with, assist, lead, and take directions from others in the interest of moving processes and programs forward to the desired outcome