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JOB TITLE | School Secretary / Receptionist (Middle & High School)
Madison Country Day School, a PreK-12 International Baccalaureate (IB) World School, is seeking a School Secretary who embodies professionalism, friendliness, and exceptional organizational skills. As the first point of contact for visitors, students, and staff, you will play a crucial role in our PreK-12 International Baccalaureate (IB) World School community. We are looking for a self-starter with a positive attitude and excellent communication skills. If you are passionate about working in an educational setting and ready to make a difference, please apply.
KEY RESPONSIBILITIES:
- Greet and assist students, parents, visitors, and staff with professionalism and friendliness while adhering to safety protocols.
- Maintain accurate High School and Middle School student attendance records; manage late arrivals or early departures; communicate with faculty, staff, and parents, as necessary.
- Answer phone calls and direct inquiries to the appropriate staff and/or faculty members.
- Coordinate and assist with auxiliary service needs. This may include food service ordering, transportation roster management, and after-school activities coordination.
- Monitor security camera footage for potential safety issues.
- Use OnCampus system for calendar updates, events, attendance, and field trip permission slips.
- Manage MCDS’s relationship with neighboring school districts on Transportation Reimbursement.
- Navigate the Frontline/AESOP system to help faculty and substitute teachers.
- Assist various school offices, including Student Services, Health, Admissions, Business, Development, and Division Heads, as needed.
- Keep the front desk and commons area clean, organized, and inviting.
- May be required to process incoming and outgoing mail / packages.
- Review and communicate ordering requirements for office supplies.
- Serve as back-up for Lower School Receptionist, which may include the school’s Daily Memo and other communications
- Maintain confidentiality of student and staff information.
- Perform other duties as needed.
QUALIFICATIONS
- Minimum of 1 year of professional experience in a similar role.
- Strong organizational skills with the ability to multitask effectively.
- Ability to handle sensitive and confidential information with discretion.
- Proficiency in Google Suite (Docs, Sheets, Gmail) and familiarity with office equipment like printers, copiers, etc., along with multi-line phone systems. Ability to learn new software platforms quickly.
- Excellent customer service skills, approaching people with a friendly, approachable demeanor and a positive attitude.
- Ability to work collaboratively in a team environment.
BENEFITS
- Health Care Plan (Medical, Dental & Vision)
- Retirement Plan (403b, 5% contribution after one year of employment)
- Life Insurance (Basic, Voluntary & AD&D)
- Paid Time Off (Vacation, Holidays)
- Short-Term & Long-Term Disability
TO APPLY
Scroll down to the "" button below.About Madison Country Day School
Dane County’s only independent, private Pre‑K‑12 school. Serving Madison, Waunakee, Sun Prairie, Middleton, Fitchburg, Verona, Monona, & other nearby cities.