Requisition No: 874618 

Agency: Department of State

Working Title: DOS - ADMINISTRATIVE ASSISTANT I - 45945079

 Pay Plan: Temp

Position Number: 45945079 

Salary:  $16.00 

Posting Closing Date: 05/07/2026 

Total Compensation Estimator Tool

Position # #45945079 (full-time)

OPS Administrative Assistant I

Department of State

Division of Historical Resources

Bureau of Historical Museums

Mission San Luis, a 64-acre living history museum located in Tallahassee, Florida, is seeking a dedicated and detail-oriented OPS Administrative Assistant. This position must be able to provide excellent customer service.  Please submit a resume and cover letter detailing any work experience and explaining why you are the best candidate. This is a full-time OPS position with an hourly pay rate of $16.

Primary duties:

• • Work with supervisor to maintain records for DOS and CSO budgets, purchases, payments, and approval requests.
  • Under supervision, processing invoices and monitoring payments.
  • Route and track internal paperwork.  
  • Maintain files/records.
  • Manage incoming and outgoing mail.
  • Support day-to-day museum operations.
  • Assist with preparing the site for public events.
  • Assist with other Mission San Luis activities or initiatives as needed

Minimum qualifications:

• High School Diploma or Equivalent.
• 1 or more years of office, data entry or customer service experience. College education from an accredited institution or vocational training can substitute for experience.
• Proficiency in standard office software
• Submit resume and cover letter detailing experience related to the position

Preferences:

• Experience with State of Florida government operations.
• Experience with office management and administrative duties.
• Experience with organization finances, including creating and managing budgets, purchasing, and accounting software.

Knowledge, Skills, Abilities:

• Excellent oral and written communications skills
• Excellent organization and project-management skills
• Ability to work independently and as part of a team
• Ability to lift, move, carry, and/or push items weighing up to 20 lbs.
• Ability to understand and follow established procedures and policies
• Proficiency in standard office software

Please submit a resume showing your qualifications for this position; a cover letter explaining your experience related to the position

Criminal Background Checks:

A level 2 criminal background check is a condition of employment. If selected for this position, you must provide your fingerprints. We will send your fingerprints to the Florida Department of Law Enforcement and the Federal Bureau of Investigation for a criminal background check.

Important Notices:

We are committed to enhancing our workforce through the employment of veterans, individuals with disabilities, and seek qualified candidates with diverse backgrounds, abilities, skills, and talents to join our workforce.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: https://www.sss.gov.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Application or resume must include all previous employment.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.