Interstate Waste Services is the most progressive and innovative provider of solid waste and recycling services in the greater New York, New Jersey and Connecticut markets with a rail-served landfill in Ohio.  IWS is committed to delivering high-quality waste, recycling and environmental services, while prioritizing the safety of our employees, customers and communities. We cater to a diverse range of industrial, medical and commercial/residential customers.      

Founded in 1998, IWS has grown over the years through acquisitions, many of which were family-owned businesses that remain a part of our team today. We’re proud to combine the resources of a large company with the values and care of a family-run business.

The Maintenance Administrative Assistant will play an integral role in supporting the operations of the business and specifically providing administrative support to the maintenance department. The Maintenance Administrative Assistant will maintain and distribute operation related information on a daily basis, coordinate data from a variety of sources and prepare reports and presentations, schedule appointments and meetings, and serve as a liaison between the manager, staff and visitors.

• Interprets and relays company policy information, keeps the manager informed of any deviation on items requiring personal attention.
• Drafts confidential correspondence, edits documents, updates inventory and records, and performs other administrative and secretarial duties
• Assists maintenance employees to complete new hire paperwork and health insurance enrollment.
• Organizing and keeping maintenance files up to date.
• Running reports and repair orders.
• Requesting purchase order and ordering parts when necessary.
• Demonstrates effective human relations skills.

• This Maintenance Administrative Assistant will be based in our Paterson, NJ location.
• We have an open and friendly office environment.
• The Maintenance Administrative Assistant position requires mainly sitting and typing throughout the day. 

This job description is intended to be an accurate representation of the general functions of the job, rather than exhaustive list of duties, responsibilities, or experience. Other duties may be assigned, requested, or required. Aspects of the job may be altered without notice.

Interstate Waste Services provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.