Position Summary and Responsibilities: The Garage Associate will provide clerical assistance -will be responsible for organization and inventory of parts. Running of parts. Ensure assigned duties are accomplished accurately and in a timely fashion. Follow up on all open items to ensure timely resolution. Keep manager/supervisor informed of any issues which could affect business. Maintain complete and accurate account of assigned reports.  Perform other tasks and duties as occasionally required by the needs of the business and as requested by the manager. Process shop work orders in Fleet Maintenance System (Dossier) Assign and communicate purchase orders for outside service and/or equipment parts Request and obtain billing invoices from vendors Reconcile billing invoices by vendor Prepare monthly fuel usage reports Processing registrations Order or discontinue Vehicle Toll Tags, toll tag management Scan invoices and file Issue Red Tags and add them to fleet deadline sheet Audit DVIR sheet Take and send road calls Issue PO’s to outside vendors Receive Parts Code Invoices for payment Process outside vendor invoices Stock and audit parts Advanced proficiency in Microsoft Excel for data analysis and reporting   Schedule: Tuesday-Saturday 7:00am - 3:30pm   Education and/or Work Experience Requirements: Two years of experience working in a clerical environment with equivalent duties. Fleet Shop experience preferred. Fleet Maintenance/maintenance systems and parts experience preferred. Microsoft program experience preferred  Advanced proficiency in Microsoft Excel for data analysis and reporting Must be very detailed and organized and highly organized Must be a self-starter, able to work in a fast-paced environment Skilled in routing and coding invoices for payment; familiarity w/ SAP is a plus Experience coordinating and communicating with external vendors Fuel reporting and tracking, including usage analysis and cost monitoring  Processing new vendors Tracking purchase orders (PO's) and work orders to ensure timely completion and accuracy Ability to work with confidential information/material Solid interpersonal skills Enthusiastic self-starter Ability to receive and follow directions Ability to multi-task Good communication skills Customer-focused Strong attention to detail Excellent work ethic Professional communication skills, excellent telephone etiquette Must be a self-starter, able to work in a fast-paced environment and schedule workload High School Diploma or GED required   Physical Requirements: Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards. Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards Must be able to lift and carry up to 100 lbs. Ability to get certified to operate forklift    “Driver safety is important to Ben E. Keith.  We use dash cameras which leverage artificial intelligence to recognize safe driving, capture safety events and improve driver safety performance. The videos are also used to exonerate drivers in accidents.  All drivers sign a driver consent form upon hire to confirm their understanding.”