The Administrative Assistant provides comprehensive administrative and operational support to the Radiologic Technology Program.  This role supports program leadership, clinical coordinators, faculty, and students in a fast-paced academic and clinical education environment. The position assists with academic scheduling, student records management, clinical site coordination, and daily administrative operations that ensure smooth delivery of the program’s instructional and clinical activities.

Program and Faculty Support

• Provide administrative support to the Program Director, Clinical Coordinators, and faculty.
• Coordinates with Admissions during the Admission Interview season, assigns Admission Interviews to faculty, track result submissions, communicates to new cohort with Program and Orientation information.
• Assists with onboarding process when the Program hires new employees (creates offer letters, submits onboarding forms, requests for access, etc.)
• Assist with tracking faculty teaching loads, schedules, and administrative deadlines.
• Attend Committee meetings and assists in finalizing logistics (Master Calendar Committee, several Event Planning Committees, etc.)
• Coordinate program meetings, take minutes, and maintain meeting records.

Student Support & Academic Administration

• Serve as a first point of contact for students and visitors.
• Assist with student orientation, white coat ceremony, and commencement ceremony.
• Maintain confidential student academic and clinical records in compliance with FERPA and institutional policies.
• Assist with exam preparation, proctoring, and distributing program communications.
• Communicate and coordinate exam schedule for students with special accommodations and proctors their exams/assessments.
• Support student account management across learning platforms.

Clinical Education Coordination

• Support the Clinical Coordinator(s) with scheduling, documentation, and communication with clinical sites.
• Maintain clinical affiliation agreements and site contact information.
• Assist with collecting, tracking, and organizing student immunizations, background checks, health records, and required clinical clearances.

Administrative Operations

• Manage program calendars, room reservation, and event planning (e.g. Advisory Committee meetings, program ceremonies, faculty workshops).
• Process procurement requests, reimbursements, and departmental purchases.
• Maintain inventory of office and lab supplies, instructional equipment, and program materials.
• Submit service requests to campus departments (IT, Facilities, HR, Purchasing, etc.).
• Assist with webpage updates and maintaining accuracy of program materials online.

Perform other duties assigned.

CORE COMPETENCIES: identify the behavior an employee is expected to demonstrate.