Job Summary
The Department of Psychiatry at the Huntsman Mental Health Institute is seeking an Administrative Assistant to provide complex administrative support for the Research Mission. In this role, you will focus on coordinating department activities, keeping tasks on track and communicating with department staff and faculty. Candidates should have a demonstrated ability to prioritize tasks received from multiple people and to determine the order of importance to meet a variety of deadlines. Discretion and good judgment in daily work is a must. A successful candidate helps maintain an inclusive, transparent and supportive work environment while displaying a positive attitude. Experience with University of Utah Health processes is a plus. On a daily basis, this position will interact with department leadership, researchers, provide administrative expertise, and solve administrative challenges within the research mission. Our ideal candidate will have a background in complex administrative support, data & document compilation and formatting, and budget management. We are looking for someone who is detail-orientated, takes initiative, and is highly organized. This position offers an opportunity to work in one of the nation’s premier psychiatric research institutions and make a real difference in the industry. You can read more about our research here. Please note that this position must have their own transportation and a valid driver’s license to fulfill position duties.

Responsibilities
Essential Functions Assists with the management and development of department budgets. Collects, organizes and analyzes data for specialized reports Develops processes to assist in workflow management Provides administrative support to upper-level department management by scheduling appointments, coordinating meetings and conferences and maintaining and ordering office supplies. Obtain and deliver mail and other items relevant to Department operations Plans, coordinates and executes department events Serves as point of contract for research administrative affairs Assist with coordination and organization of research mission activities & programs as assigned by Vice Chair and Director Develop and maintain a knowledge base for research mission procedures, processes and other information; ensure accessibility, transparency and awareness of the knowledge base Provides hiring and onboarding assistance for staff Assists with space management including building access Circulates research opportunities and other information Partners with internal areas, such as Marketing, to gather, organize and share materials to further the research mission Assists with payroll processing Assists with purchasing and invoice processing Work Environment and Level of Frequency typically required Nearly Continuously: Office environment. Physical Requirements and Level of Frequency that may be required Nearly Continuously: Sitting, hearing, listening, talking. Often: Repetitive hand motion (such as typing), walking. Seldom: Bending, reaching overhead.

Minimum Qualifications
Associate degree in business or equivalency (one year of education can be substituted for two years of related work experience) and three years full-time secretarial experience required. Demonstrated human relations and effective written and verbal communication skills required. Knowledge of basic bookkeeping practices and direct supervisory experience preferred. This position is patient-sensitive and must fulfill all associated requirements. We protect our patients, coworkers and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.