We are seeking an Administrative Assistant to join our Dodson team! You will support the Plant Manager and leadership team through a variety of tasks related to organizational projects, presentations and communications.
Key Accountabilities:
Support leadership team activities. This will include working with onsite and regional leadership, anticipating needs, maintaining a comprehensive knowledge base to assist with resolution of moderate to complex issues, adapting to rapidly shifting priorities and deadlines, managing multiple projects, preparing presentations, booking travel arrangements, serves as payroll support, including audits and assisting or advising employees with time clock or other payroll issues.
Other HR related responsibilities will include but may not be limited to assisting with scheduling interviews, organizing and maintaining hourly employee personnel files, organizing and coordinating new employee orientation, making verbal job offers, and scheduling pre-employment physical and drug screens.
General office management including processing and sorting mail, processing and managing complex invoices, expense reporting and billings, providing safety related support, coordinating and organizing site events such as meals, meetings, programs, etc., organizing and scheduling appointments and meetings, maintaining contact lists, greeting site visitors such as vendors and contractors, data entry and report generation such as daily site production reports
Communicate clearly and credibly in both written and verbal forms about complex subject matter across all levels of employees.
Maintain confidentiality of proprietary and employee data.
Communicate with plant manager and other leaders about progress of projects and other issues.
Adherence to company policies, procedures, and regulatory requirements
Draft organization-wide and department emails, newsletters, announcements and other communications.
Works independently with minimal supervision and takes initiative to establish deadlines and prioritize work.
Performs job responsibilities as directed and completes tasks as assigned
Additional duties as assigned
High School Diploma or GED required. Bachelor’s degree preferred.
5+ years of administrative work experience
Ability to work and communicate with sensitive confidential information
Ability to work in a collaborative and team-based environment
Proficient in the use of computer software including Word, Excel, Outlook, Access, and PowerPoint
Ability to manage multiple priorities efficiently
Willing and able to work overtime or flex schedule when needed
Strong work ethic, good judgment, and decision-making skills
Excellent written, verbal and electronic communication skills
Strong interpersonal and customer service skills
Excellent organizational and multi-tasking skills
Continuous improvement mindset
Ideal candidate is a self-starter, shows initiative, and is a team player
Able to prepare and maintain confidential information
Post Application Requirements\: Successful completion of pre-employment background check and drug screen.
About Weyerhaeuser
We sustainably manage forests and manufacture products that make the world a better place. We’re serious about safety, driven to achieve excellence, and proud of what we do. With multiple business lines in locations across North America, we offer a range of exciting career opportunities for smart, talented people who are passionate about making a difference.
We know you have a choice in your career. We want you to choose us.
What We Offer:
Compensation\: This role is eligible for our annual merit-increase program, and we are targeting a salary range of $58,830 – $88,245 based on your level of skills, qualifications and experience. You will also be eligible for our Annual Incentive Program, which offers a cash bonus targeting 5% of base pay. Potential plan funding may range from zero to two times that target.
Benefits\: When you join our team, you and your dependents will be offered coverage under our comprehensive employee benefits plan, which includes medical, dental, vision, short and long-term disability, and life insurance. We offer a pre-tax Health Savings Account option which includes a company contribution. Other benefit options are also available such as voluntary Long-Term Care and Employee Assistance Programs. We also support personal volunteerism, sponsor a host of diversity networks, promote mentoring, and provide training and development opportunities to help you chart your path to a fulfilling career.
Retirement\: Employees are able to enroll in our company’s 401k plan, which includes a paid company match in addition to our annual contribution equal to 5% of your base salary.
Paid Time Off or Vacation\: We provide eligible employees who are scheduled to work 25 hours or more per week with 3-weeks of paid vacation to use during your first year of employment. In addition, after being employed for six months, eligible employees begin to accrue vacation for future use. We also recognize eleven paid holidays per year, providing a total of 88 holiday hours and paid parental leave for all full-time employees.
Weyerhaeuser is an equal opportunity employer. Inclusion is one of our five core values and we strive to maintain a culture where all our people feel a sense of belonging, opportunity and shared purpose. We are committed to recruiting a diverse workforce and supporting an equitable and inclusive environment that inspires people of all backgrounds to join, stay and thrive with our team.
