Lewis Central Community School District is seeking a full-time, school-year High School Counselor Administrative Assistant for the 2026–27 school year.

The position is expected to begin no later than July 27, 2026, with a preferred start date in June 2026 to allow for training and preparation for student registration beginning in early August.

Job Title: Counselor Administrative Assistant

Building/Department: High School Office

Supervisor: Building Administrator

Classification: Classified - Full-Time School-Year

FLSA Status: Hourly, Non-Exempt

Summary 

Primarily responsible for providing clerical, enrollment, and records management support to ensure the efficient operation of school counseling and administrative services. This role involves working as a team member under the supervision of a building administrator and in collaboration with school counselors to support student registration, maintain accurate records, assist families, and serve as a point of contact between the school, district offices, and the public while maintaining confidentiality.

Essential Duties and Responsibilities 

• Reports to work as scheduled on a regular and reliable basis. 
• Enrolls students into the student information systems manually or processes the online pre-registration.
• Collects legal documentation and works with Administrators & Counselors to maintain accurate data which affect the SIS.
• Works closely with the district office, Special Education Coordinator, and transportation regarding unique registration scenarios.
• Assists families with activation of the SIS system.
• Assembles, prepares, and maintains the student’s scholastic record, including cume files and transcripts per district guidelines. Prepares student files for summer transfer and reviews all incoming student files.
• Prepares, classifies, sorts, and files correspondence or other data and prepares appropriate response, if necessary. 
• Ability to use a personal computer, word processing software, database, and spreadsheet software applications, including the student information system database (SIS). 
• Acts as a liaison between the building counselors and the Building Administrator(s). 
• Responds to requests for information made from the public, parents, staff, and or other interested parties. 
• Answers questions within area of authority; directs callers/visitors to appropriate location or staff member.greeting visitors, answering telephone calls in a pleasant and efficient manner, and communicating effectively in routine, sensitive, and confidential matters. 
• Must be willing to obtain and maintain Medication Administration Certification, CPR Certification, and First Aid Training. 
• May be required to perform District-wide support services in case of emergency situations. 
• Performs other duties as assigned.

Education and/or Experience 

A combination of relevant education and experience may be considered.

• High School diploma or equivalent (GED) is required.
• Associate degree or equivalent coursework from a two-year college or technical school preferred.
• Minimum of two years of related administrative experience and/or training; experience in a school, educational, or student-services environment preferred.

For a copy of the complete job description with expected Competencies, Physical Demands and Work Environment please reach out to Human Resources at humanresources@lewiscentral.org.

Hours/Schedule: This position is a full-time school-year position with hours from approximately 7:00am and 3:30pm with an expectation to be here at a minimum of all days students, teachers and administrators are in the District. Expectation for actual days worked will be determined by the Building Principal. 

Rate of pay: The current base rate for this position is $16.00 per hour. Depending on previous work experience or any relatable education or certifications you may hold, this rate could increase by $1.00 to $2.00 more per hour. Final determination of applicants individual starting pay rate will be determined by the Business Office/HR.

Benefits: As a full-time school-year employee scheduled daily Monday through Friday, this position is eligible for full benefits including health, dental, and some supplemental products. All staff are automatically enrolled from day one, in the state sponsored retirement program, IPERS. The District contributes 9.44% of your wages to this. IPERS requires that you contribute 6.29% of your wages.

Paid Leaves/Holidays: The District offers both paid sick leave and paid personal leave along with 7 paid holidays; Labor Day, Thanksgiving Day and the day after, Christmas Day, New Year’s Day, and Memorial Day.