TITLE OF POSITION:

Office and Assistant Principals’ Administrative Assistant

  LOCATION:

Nauset Regional High School

DESCRIPTIVE STATEMENT

        OF POSITION:

10 month position, 40 hours/ week; 8 hours a day

Provide a high level of secretarial, administrative and operational support to the Assistant Principal and staff to ensure the efficient operation of the school and a positive, effective, safe learning environment for all students. 

IMMEDIATE SUPERVISOR:

Assistant Principals

ESSENTIAL FUNCTIONS:

• Communication /Community, Student and Staff Relations

1. 1. 1. Act as Receptionist for the School
      2. Proactively greet and direct visitors and callers, and maintain a welcoming and service-oriented office environment
      3. Interact with students, staff and community members to independently resolve routine issues which may arise and use proper judgement to refer issues to the Assistant Principals as appropriate
      4. May assist with preparing and distributing internal and external announcements, newsletters, notices and mail
      5. Act as liaison with bus company
      6. Act as a backup for verifying student notes and facilitating student check-ins and early dismissals

• Secretarial/Administrative Support

1. 1. 1. Provide Secretarial/Administrative support to Assistant Principal, including taking and responding to messages, filing, copying and maintaining appointment calendar
      2. Distribute faculty/office mail
      3. Provide general office support, assisting staff members as necessary to ensure smooth flow of daily operations of the school
      4. Perform other appropriate duties as assigned by immediate supervisor or other suitable administrator
   2. Recordkeeping/Database Administration/Reporting
      (Note: May perform one or more of the following. Some duties may be shared with and/or are performed by the Principal’s Secretary and Office Receptionist/Data Management Secretary )
      1. Assist in maintaining student data in Student Information System and maintaining student records
      2. Track student discipline through DOE reporting system
      3. Track staff attendance in Accounting and Student Information Systems
   3. Human Resources/Payroll Administration
      (Note: May perform one or more of the following. Some duties may be shared with and/or are performed by the Principal’s Secretary and Office Secretary)
      1. Process weekly payroll sheets/track staff attendance
      2. Record and process personal and professional leave requests
      3. Coordinate substitute coverage, including daily monitoring of substitute coverage needs, entering substitute openings in online system and conducting outreach as necessary to secure substitute coverage
      4. Assist staff members and substitutes with using online substitute system
      5. Greet substitutes upon arrival and provide information regarding school/assignment as needed
      6. Share substitute information and feedback with Human Resources

• Events/School Operations/Facilities Safety & Security

1. 1. Maintain Teacher supply closet
   2. Assist with coordination of building events
   3. Support School security procedures with visitors, vendors and staff 
   4. Maintain visitor log in/out and operate ID scanner equipment
   5. Collect/submit CORI background checks for visitors, volunteers and vendors
   6. Act under the direction of the Principal to assist in coordination of security drills (fire drills, lock-downs, crisis drills) with town officials and staff,  following District/School emergency protocols
   7. May assign key cards to appropriate staff and substitutes

QUALIFICATIONS:

3- 5 or more years of Secretarial / Administrative or related experience

3- 5 or more years of experience in a school office environment preferred

Knowledge of: 

1. Standard office and secretarial procedures
2. School Policies and Procedures
3. Student and School Health and Safety regulations
4. District organization, operations, policies and objectives
5. Various word processing and software programs  
6. Correct use of the English language including proper grammar, spelling, punctuation and vocabulary
7. Proper and polite telephone etiquette 

Ability to: 

1. Use time and technology efficiently and productively
2. Communicate, orally and in writing, in a courteous, accurate, efficient and positive manner
3. Manage multiple tasks simultaneously
4. Maintain and prepare accurate documents, files and reports efficiently
5. Make appropriate professional decisions, seeking guidance when necessary
6. Demonstrate initiative, including anticipation of recurring tasks or potential concerns
7. Maintain confidentiality of all student and staff information
8. Follow the Nauset standard, including following school policies and requirements, being dependable, and being punctual.
9. Perform other appropriate duties, as assigned by the immediate supervisor or other suitable administrator

SALARY:

$29.71 - $39.54 per hour

AVAILABILITY:

August 15, 2026