The Utica City School District announces the following anticipated opening:

Secretary to the Superintendent

The Utica City School District’s mission is to ensure that all students succeed and are well-rounded, with knowledge, skills, and character to be productive members of society.

The District’s vision is that students can reach their goals and find academic success through a variety of pathways and with different levels of support. 

About the Utica City School District:

The Utica City School District serves a community of approximately 64,500 city residents in an urban and multi- cultural environment with a current enrollment of roughly 9,644 students in its 13 schools __ Proctor High School, Donovan Middle School, JFK Middle School and 10 elementary schools. The District’s greatest asset is its diversity, with more than 50 languages spoken and 16% of students being English language learners. 

Elementary -  The District’s elementary schools integrate a vibrant curriculum across all grade levels and subject areas, aligning with the New York State Learning Standards. The District is also investing in the realignment of math goals, instruction and curriculum to focus on research-based best practices in mathematics that are proven to increase student performance outcomes. In all subject areas, there is an understanding that developing foundational skills will support students in bridging gaps in learning. Students are provided with a well-rounded curriculum focused on fostering academic and social/emotional competencies that will carry them through their academic career.

Middle School -  The focus at the District’s middle schools is to ensure that students are provided with equitable opportunities to successfully transition from elementary to high school. Both middle schools offer opportunities for students to succeed at every learning level, with dedicated classes for English Language Learners and students with disabilities, as well as honors/advanced studies. The Family and Career Sciences and Technology programs have incorporated science, technology, engineering and math topics into each curriculum to help prepare students for the Career and Technical Education opportunities available at the high school.

High School - Proctor High School provides numerous avenues for students to achieve the District’s vision. This is accomplished through supportive and adaptive special education and English language learner programming, a robust honors and Advanced Placement curriculum, and partnerships with post-secondary institutions including Mohawk Valley Community College and Syracuse University’s Project Advance. The District most recently embarked upon a groundbreaking initiative working with community and business partners to create innovative Career and Technical Education programming for its high school students. Proctor’s Naval Junior Reserve Officers Training Corp (NJROTC), music, art and drama programs, along with numerous extracurricular activities and athletics, offer additional avenues to showcase students’ talents and interests and support them throughout their school experience.

DISTINGUISHING FEATURES OF THE CLASS:

The incumbent in this class performs complex office and clerical functions. The incumbent is required to work with and process a variety of different computer and software programs and applications. Responsibilities include recording, editing, storing, revising statistical accounting, and a variety of other forms of data as well as developing, maintaining, and filing of reports, records and billing information. Duties may involve state and federal reporting and record keeping responsibilities, billing, public contract and/or work of a confidential nature. Detailed instructions are provided for new or difficult assignments. The duties are performed under general supervision with the work reviewed by immediate observation, cross checking, periodic or spot checks or by another step in a clerical process. Supervisors are available for consultation on new of difficult assignments. Does related work are . 

DISTINGUISHING FEATURES OF THE CLASS:

The Secretary to the Superintendent performs highly responsible and confidential clerical and administrative support duties directly for the Superintendent. This role involves the use of various computer programs to manage and process data, including statistical, billing, and operational information. Tasks may include the preparation of confidential materials, public contracts, and reports required by state and federal agencies.

While general supervision is provided, the incumbent must exercise discretion, sound judgment, and work independently to ensure the effective functioning of the Superintendent’s Office. Assignments are reviewed through observation, workflow checks, and coordination with other administrative processes.

TYPICAL WORK ACTIVITIES: illustrative only; not a complete list of all duties

• Types, processes, and files documents including correspondence, invoices, reports, contracts, and memos.
• Drafts and prepares professional correspondence and meeting materials from rough copy or independently.
• Operates standard office technology (computers, printers, scanners, fax machines, internet platforms).
• Maintains the Superintendent’s calendar, schedules appointments, and coordinates deadlines.
• Receives and distributes mail; answers and routes phone calls; greets and assists visitors.
• Organizes and maintains office filing systems and digital records.
• Prepares agendas and documentation for Board of Education meetings.
• Manages office supplies and inventory.
• Supports internal and external communications and improves office operations.
• Performs other duties as assigned by the Superintendent.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

• Proficient in Microsoft Office and general computer use.
• Knowledge of office procedures, record keeping, and reporting protocols.
• Excellent interpersonal and written communication skills.
• Ability to interact respectfully with individuals from diverse backgrounds.
• Ability to work independently and manage multiple priorities.
• Typing proficiency of at least 35 words per minute.
• Reliability, professionalism, discretion, and courtesy are essential.

ADDITIONAL INFORMATION:

• Appointment is made on the basis of administrative and secretarial experience as deemed appropriate by the  Superintendent of Schools.
• Salary: $60k, to commensurate with experience
• Must receive fingerprint clearance per NYSED regulations.
• Must comply with NYS Civil Service Law.
• Utica City School District offers a generous employee benefits package and PTO time. 

Please Note: The Utica City School District is affiliated with the City of Utica Department of Civil Service. For additional information regarding civil service, please visit our website at www.uticaschools.org and select "Civil Service" under the Department of Human Resources. 

We are an Equal Opportunity Employer which fully and actively supports equal access for all regardless of Race, Color, Weight, National Origin, Ethnic Group, Religion, Religious Practice, Disability, Sexual Orientation, Gender, Age, Veteran Status or Genetic Information.