Bishop McNamara High School is a co-ed independent, Catholic day school founded in 1964 by the Brothers of the Holy Cross. The school is located minutes from Washington, DC, serves 890 students, and seeks a Business Office Associate reporting to the Director of Finance.  

The Business Office Associate supports the daily operations of the business office, with primary responsibilities in accounts payable and payroll. The Business office associate ensures financial integrity, operational excellence, and alignment with the school’s mission. 

Accounts Payable: Ensures timely review and payment of invoices

• Review and process invoices in a timely manner
• Maintain the accounts payable (A/P) platform
• Set up and manage new vendor accounts
• Enter approved invoices into payment batches
• Ensure all payment requests are properly addressed and documented
• Reconcile vendor accounts and the general ledger

Payroll: 

• Collaborate with the HR department to process semi-monthly payroll
• Understand payroll processes and navigate payroll systems effectively, preferably Paylocity
• Process and manage tax documents, including W-2s, W-9s, 1099s, and 941s
• Maintain strict confidentiality of employee information

Budget support:

• Apply general accounting principles in practice such as understanding chart of accounts and journal entries
• Distribute budget vs. actual reports to budget owners
• Monitor expenses and ensure receipts are properly uploaded and documented

Customer Service:

• Provide courteous service to students, parents, vendors and staff.
• Provide cross functional support within the business office.
• Address concerns promptly with professionalism and grace.

Qualifications:

• Minimum of 3 years of Accounts Payable and/or Payroll processing
• Great organizational and time-management skills
• Ability to organize and analyze financial data
• Ability to make accurate computations
• Excellent communication and interpersonal skills
• Ability to work independently and collaboratively
• Attention to detail and accuracy
• Adaptability and flexibility in a dynamic school environment
• A bachelors or higher education
• Proficiency in Google Workspace and Microsoft Office

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Duties are normally performed in a school/classroom environment. The noise level in the work environment is usually moderate.

Location/Travel

While Bishop McNamara High School is located in Forestville, MD, you may live anywhere in the surrounding region, but be willing to make any commute to the school.

Disability Specifications

Bishop McNamara High School will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.