Spring Branch Independent School District
Job Description
Office Manager Compliance and Procurement Services

Education/Certification:

• High school diploma or equivalent.
• Related college course work or associated degree preferred.

Special Knowledge/Skills:

• Minimum Assessment Standard: Broad knowledge of MS Word and broad knowledge of MS Excel.
• Advanced knowledge/skills and experience in effectively operating current computer software i.e. Windows applications, Excel, Access, Powerpoint, etc. (word processing, spreadsheets).
• Ability to work with numbers in an accurate and rapid manner. Ability to organize, prioritize, meet established deadlines and handle multiple tasks.
• Ability to maintain accurate confidential and auditable information and records.
• Ability to communicate effectively (verbal and written) using proper English grammar.
• Accurate bookkeeping skills.
• Ability to multi-task and be detail oriented.
• Ability to demonstrate initiative and work with limited supervision. Ability to problem solve and support departmental personnel on internal policies, procedures and processes.
• Ability to work with people collaboratively and effectively and communicate with all levels of people, i.e. district staff, patrons, vendors, community and general public successfully.
• Ability to maintain a positive attitude and professionalism.
• Ability to perform all assigned duties in a professional, ethical and responsible manner.

Experience:

• Previous school district experience preferred.
• Minimum of ten (10) years office experience preferred.

Clerical Support:

• Provide administrative assistance to the Executive Director of Compliance and Procurement Services.
• Answer telephone and respond to requests for information.
• Order and maintain supplies and submit KACE tickets as needed.
• Manage and update departments' websites.
• Review, revise, prepare and expedite end user agenda item documents and prepare Board Agenda Packet for Senior Staff and Board approval.
• Prepare and coordinate presentations for the departments.
• Prepare travel arrangements/reimbursement for departments.
• Coordinate meetings and schedules for Executive Director of Compliance and Procurement Services.
• Train new administrative assistants and assistant campus and department administrative assistants with Munis.

Reports and Records:

• Prepare and maintain payroll and personnel records for departments.
• Assist Support Specialist for External Funding and Compliance with maintenance of Student Residency Questionnaire and other records for students identified as homeless.
• Assist with annual budget, prepare monthly reports, prepare budget amendments, invoice and direct pay payments.
• Process purchase requisitions/orders electronically. Provide admins assistance with requisition and purchase order trouble shooting.
• Processes work orders through SchoolDude. Processes payroll through Kronos and Munis.
• Serve as back support for the Administrative Budget Assistant for External Funding

 Communcation:

• Clearly and positively interact with district administrators, vendors, general public and campuses and department office personnel.
• Perform liaison duties between Executive Assistant, Superintendent's Office and Department Administrator or other staff as directed.

Accounting:

• Manage all aspects of accounting records for all funds used in the Purchasing and Warehouse Departments as well as the External Funding and Compliance Department General Funds.
• Prepare and maintain payroll records, reimbursements for all employees of the departments.
• Maintain Purchasing department p-card.

Other:

• Maintain confidential information.
• Participate in cross-training.
• Perform other duties as assigned.

Mental Demands:

• Maintain emotional control under stress.
• Work with frequent interruptions.
• This position requires regular in-person interaction with the public.

Physical Demands:

• Lifting (moderate, 15�44 pounds; weekly).
• Carrying (moderate, 15�44 pounds; weekly).
• Frequent sitting, standing, walking, climbing (stairs, ladder, scaffold, or ramps), balancing, stooping, kneeling, crouching, pulling, pushing and reaching.
• Repetitive hand motions.