Position:
  Scheduling Secretary

Effective Date:
  May 1, 2026

Hours:
   8 hours per day (7:00 am - 3:30 pm)
   5 days per week
  12 months

Salary:
   Class IV: Starting at $25.22 - $29.79 per hour

Required/Preferred Experience: 

• High School diploma + 2 years post-secondary education and/or office experience preferred
• Experience in a secondary school preferred
• 3-5 years related experience; prior experience scheduling and/or with Infinite Campus preferred
• Demonstrated technology knowledge to include Google Suite, Spreadsheets, Infinite Campus, and Adobe InDesign
• Positive representation of Jefferson High School to internal and external customers
• Ability to maintain confidentiality and exercise good judgment
• Proven excellent composition, grammar, and word processing skills
• The ideal candidate will be self-driven, an excellent communicator, a self-driven learner, and be able to ask for help when needed
• Communicate with students, parents, co-workers, supervisors, and the community in a positive, culturally proficient, and responsive way that is consistently welcoming and enhances effective work relationships

Responsibilities:

The scheduling secretary, under the supervision of the assistant principal, shall be responsible for:

• Supporting the Assistant Principal with large projects, including registration, scheduling, Academic Seminar scheduling, and grade reporting, while also completing other daily tasks.
• Managing scheduling processes and timelines to ensure appropriate prioritizing, planning, communication, and use of resources for timely and effective results
• Answer a variety of questions from parents and students related to registration and scheduling.
• Serving as a building data lead responsible for supporting staff with maintaining accurate student information within Infinite Campus
• Updating resources for parents and students, including our yearly registration guide.
• Creating and maintaining spreadsheets containing information about registration, attendance, grades, and assessments.
• Sending mass communications - emails, letters - to parents regarding academic supports, honors placement, summer PE and Health courses, and Awards Night invitations.
• Preparing various data pulls and reports
• Independently performing administrative functions and supporting the confidential activities of the assistant principal
• Event support and planning, including conferences, JumpStart, achievement events, etc.
• Administrative support of the assistant principal
• Provide back-up support for other office roles
• Other duties as assigned

Benefits:
Bloomington Public Schools offers a variety of benefits to help take care of employees' health and well-being. These benefits include:

• Health & Dental Insurance: Employees can choose from health and dental plans to help cover medical and dental needs for themselves and their families. Employee only coverage for Health insurance is $0 per paycheck. The District also contributes to an HSA account to help cover medical expenses.
• Life Insurance and Disability Insurance: Employees get free life insurance, which provides money to their family if something happens to them while employed with the district. Additionally, your spouse and dependent children to age twenty-six are also covered.  There is also LTD insurance to help if they can't work due to illness or injury for an extended period of time.
• Retirement & Pension Savings: Employees can save money for their future through a retirement plan or pension. The district helps by contributing money towards their savings through match, and through contributions to the State retirement plan.
• Paid Time Off: Employees accrue time off for things like Earned Personal Leave or sick days.
• Employee Support: There is also help for employees with life events through a free Employee Assistance Program.  This program covers many things, including mental health, financial health, aging parent resources, young family resources. 

The district is dedicated to supporting employees and their families with affordable health care, financial security, and opportunities for personal growth. Please see our complete benefit offerings here :  https://www.bloomington.k12.mn.us/human-resources/benefits-and-insurance
 
APPLICATION DEADLINE: Until Filled
Submit online application, cover letter, and resume by clicking on the "Apply" button in the top right