The Executive Assistant to the SVP, Chief Artistic Officer serves as a trusted strategic partner responsible for managing the operational rhythm, priorities, and administrative infrastructure of the Chief Artistic Officer’s office.  This role goes beyond traditional administrative support and requires a highly perceptive, organized, and anticipatory professional capable of operating within a fast-paced global luxury and creative environment.

The Executive Assistant plays a critical role in protecting the Chief Artistic Officer’s time, enabling creative leadership, and ensuring seamless coordination across the Design Studio and executive leadership team.  This individual must be able to quickly assess complex situations, understand shifting priorities, and exercise sound judgment in order to manage competing demands, sensitive information, and high-visibility interactions.

Location: This position is in-person (5 days per week) at our Corporate Headquarters in New York, NY and requires fluency in both French and English.

SUCCESS CRITERIA 

Success in this role requires exceptional situational awareness, emotional intelligence, and discretion. The Executive Assistant must anticipate needs, identify potential conflicts before they arise, and coordinate proactively across teams to support executive decision-making and creative output.  Acting as a central point of coordination between the Chief Artistic Officer, Design Management, senior leadership, and internal and external stakeholders, this role ensures the efficient flow of communication, preparation, and logistics required to support the global activities of the office.

Operating in a dynamic environment that includes passionate and dynamic creatives, demanding schedules, international travel, and high-stakes business priorities, the Executive Assistant must remain calm under pressure and serve as a steady, trusted presence within the office.  This individual will exercise diplomacy, sound judgment, and confidentiality while representing the Chief Artistic Officer’s priorities and protecting the integrity of the executive’s time, focus, and working environment.

KEY ACCOUNTABILITIES

Executive Calendar & Strategic Time Management 

• Maintain and strategically manage the Chief Artistic Officer’s complex and fluid calendar, ensuring alignment with creative priorities, executive meetings, and global commitments.
• Balance competing demands across design reviews, leadership meetings, travel, and creative development time.
• Protect the executive’s time by prioritizing requests, identifying conflicts, and proactively adjusting schedules when needed.
• Work closely with Design Management to ensure sufficient time is allocated for design review, critique sessions, and major project milestones.
• Exercise sound judgment in filtering requests, scheduling engagements, and managing access to the executive.
• Adjust scheduling dynamically in response to evolving creative, operational, and executive priorities.

Executive Office Operations & Communication

• Manage the day-to-day operations of the Chief Artistic Officer’s office to ensure a professional, organized, and efficient working environment.
• Draft and manage executive correspondence and communications on behalf of the office.
• Coordinate closely with cross-functional executive and administrative assistants across the organization to facilitate efficient communication and scheduling.
• Manage jewelry borrowing requests, tracking, and reconciliation related to executive needs and events.
• Coordinate facilities and Information Technology requests to ensure the office environment supports productivity and executive activity.
• Ensure all meetings and special events involving the executive are appropriately prepared with materials, tools, and logistical support.

Executive Travel & Global Logistics Management 

• Manage the planning and execution of complex international travel itineraries, including flights, hotels, visas, transportation, and reservations.
• Anticipate travel needs and prepare detailed itineraries to support efficient and productive travel schedules.
• Coordinate travel logistics with internal teams and external partners to ensure seamless experiences for the executive.
• Monitor travel changes and proactively adjust logistics to minimize disruptions to the executive’s schedule.
• Prepare briefing materials and logistical coordination for travel involving client meetings, press engagements, or key business events.

Strategic Coordination & Anticipatory Support

• Anticipate executive needs by assessing upcoming meetings, travel schedules, and key events to ensure preparation and materials are ready in advance.
• Identify potential scheduling conflicts, operational risks, or preparation gaps before they impact executive productivity.
• Coordinate proactively with Design Management and other internal stakeholders to ensure alignment with creative development timelines and executive priorities.
• Prepare briefing materials, agendas, and background information for high-level meetings and executive engagements.
• Operate with a forward-looking mindset, considering downstream impacts of scheduling, travel, and operational decisions.

Executive Office Stewardship & Confidentiality

• Serve as a trusted gatekeeper for the Chief Artistic Officer’s office, maintaining appropriate access and protecting the executive’s time and focus.
• Handle sensitive information with the highest degree of discretion and confidentiality.
• Represent the Chief Artistic Officer’s priorities with professionalism and diplomacy when interacting with senior executives, internal teams, and external partners.
• Maintain an organized and professional office environment that supports focus, creativity, and executive productivity.
• Ensure confidential materials, communications, and discussions are managed appropriately.

Special Projects & Operational Support 

• Support special projects and initiatives as assigned by leadership.
• Assist with a wide range of professional and operational tasks in support of the Chief Artistic Officer’s office and the broader Design Studio.
• Contribute to process improvements that enhance the efficiency and effectiveness of executive operations.

The hiring range for this position ranges from $40.72 - $55.09/ hour. The rate of pay offered will be dependent upon candidates’ relevant skills and experience.

QUALIFICATIONS

• Fluency in both French and English (written and verbal).

• Minimum 8+ years of experience supporting senior executives in a fast-paced corporate or creative environment.

• Exceptional organizational and time management skills with the ability to manage multiple priorities simultaneously.

• Strong situational awareness and ability to quickly assess complex organizational and interpersonal dynamics.

• Demonstrated ability to prioritize effectively in environments where multiple urgent demands compete for executive attention.

• Highly anticipatory mindset with the ability to identify needs, risks, and preparation requirements before they arise.

• Strong emotional intelligence and composure when operating in high-pressure environments involving demanding schedules, passionate teams, and tight deadlines.

• Absolute discretion and integrity when managing confidential and sensitive information.

• Excellent written and verbal communication skills with the ability to interact effectively with senior leadership and cross-functional teams.

• Strong diplomatic skills with the ability to represent executive priorities and manage requests with professionalism.

• Ability to work independently with minimal supervision while maintaining alignment with executive priorities.

• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.

• Strong attention to detail and commitment to operational excellence.

PREFERRED QUALIFICATIONS

• Experience supporting senior creative leaders within luxury, design, fashion, or creative industries.

• Understanding of the dynamics of a global luxury brand environment.

• Knowledge and passion for creative fields including design, fashion, art, architecture, and film.

• Experience managing complex international travel and executive engagements.

• Ability to thrive in environments that combine creative exploration with high business expectations.