Hours:
8 hours per day
5 days per week
12 months

Salary:
Class V Clerical Contract 

Required Experience:

• Excellent written and oral communication skills
• Good organizational skills and ability to prioritize tasks
• Ability to work independently and delegate work appropriately
• Excellent math skills
• Excellent customer service skills
• Advanced knowledge of Excel, Word, PowerPoint, Google docs
• Willingness to be a "team player" and assist in office projects when needed
• Ability to foresee a need or problem and react in a professional and proactive manner

Responsibilities:

Provides administrative and secretarial support services for Director of Community Education, which includes:

BUDGET

- Create program and grants budgets

- Monitor monthly financial reports and communicates with district staff in regard to errors

- Monitor wage distribution report and communicate with payroll in regard to errors

- budget coding

- Acquire signatures so invoices can be paid and supplies can be ordered

- Record data for material/technology fees and communicate with staff in regard to errors

- Prepare deposits 

-Ensure that all revenue is accrued to Community Education budgets at year end

COMMUNICATION

- Answers questions and concerns from program and district staff, general public and program participants. 

- Serves as program contact for confidentiality issues and requests for sensitive information.

- Monitors program email account

PERSONNEL

- Prepares Change of Status forms and temporary assignments

- Communicates with HR in regard to staffing issues

- Monitors Aesop system for subs and reconciles the report from payroll to ensure our subs are paid correctly

- Assists in submitting employment requisitions and recommendations in AppliTrack

- Assists Director when meeting with staff in regard to yearly allocations.

REPORTING

- Prepare annual Community Education report to MDE

- Prepare financial reporting forms for grants to ensure revenue is received

- Prepare and submit Community Education Final Fiscal Report

OTHER DUTIES AS ASSIGNED

- Prepare school board resolutions ensuring that agreements have been approved by legal counsel and insurance agent of record 

- Correct errors as needed

- Assist Data Manager in correcting program data or with other data related tasks

- Prepare transaction envelopes for PCard

-Research and apply for grants

To submit application materials and to apply, Click "Apply Now"